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Location

Sonoma, CA | United States

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Job description

Job Description:

The Sonoma Valley Vintners and Growers Operations Manager is responsible for optimizing the internal processes for both our Alliance and Foundation to ensure efficient workflow, maximum productivity, and cost-effectiveness. The manager will oversee day-to-day operations. The position requires ongoing communication with all active players within the organization, members, staff, sponsors, and board members to ensure appropriate functional support. The manager will act in the daily best interest of the organization and its members. The role will require administrative, operations, event organization and execution strengths with a willingness to help the team where needed.

Administrative
•  Manage day to day office tasks
•  Process, record, and pay expense related items
•  Process contractor payroll
•  Keep up to date expense records for events and projects being mindful of the overall budget
•  Prepare tax data and financial statements for IRS Form 990 and 1099’s to be reviewed by Board Treasurer
•  Manage Sonoma Valley Wine email inbox
•  Proficient with Sharepoint, google drive and creating shared spreadsheets
•  Ability to create marketing collateral and fliers for member and consumer events

Operations
•  Manage the CRM - train staff, keep database up to date
•  Keep website and member profiles and member platform updated
•  Collaborate with ED on organizational newsletters, direct mail campaigns, community, and sponsor communications
•  Manage member and consumer events through Eventbrite
•  Manage member communications through mailchimp
•  Manage Communications contractor
•  Recruit, utilize and manage contractors for needed tasks and special projects as the budget allows
•  Assist with the creation and delivery of sponsorship proposals
•  Track sponsorship proposal deliverables to ensure terms are met
•  Collaborate with ED on grant applications and research as needed
•  Coordinate wine donation requests
•  Schedule needed vintners for pouring opportunities and events throughout the year, communicate instruction with members and follow through with the partner organization.
•  Assist with board meeting prep as needed
•  Act as first point of contact for logistical, technological and supply concerns
•  Maintain up to date records, as appropriate, and share reports as needed.
•  Provide ongoing training on systems and processes

Event Organization and Execution
•  Provide support for the organization and planning of events and fundraising opportunities, as required. Some nights and weekends are required.
•  Maintain guest lists, create communications, and provide input for the creative
•  Assist in the planning and execution of Vintage Festival Weekend
•  Oversee auction donations, auction logistics, payment and follow through of items
•  Work with Executive Director, board and membership to obtain items for auction
•  Assist with member event execution
•  Organize ZOOM education events for sponsors and members

Qualifications
•  Excellent organizational skills
•  Task oriented with strong attention to detail
•  Communication
•  Able to give and receive clear written and verbal instruction
•  Ability to multitask
•  Effective time management
•  Problem solving skills
•  Make informed and timely decisions
•  Ability to leverage technology for process improvement
•  Self-motivated
•  Community minded
•  Team first approach
•  Trustworthy
•  An appreciation for wine is ideal

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Job tags

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Salary