Yale University
Location
New Haven, CT | United States
Job description
1.Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University. 2.Work collaboratively with contract and award managers to ensure the proper execution of sub awards ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to sub recipients. 3.Negotiate terms and conditions of sub award agreements with sub recipient organizations. 4.Oversee the proper management of sub award records in IRES and in Workday for accuracy. 5.Obtain and review financial and other documentation of sub recipient to evaluate financial stability, internal controls and performance history of sub recipients. 6.Determine level of risk of each sub recipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure. 7.Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient's financial obligations adheres to expectations of Yale and the sponsor, as well as identification of special terms and conditions that may be required. 8.Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business office. 9.Create and ensure accurate grant line set up in the University's financial system for all after-the- fact sub awards. 10.Create and manage supplier contracts in the University's financial system. 11.Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.
Required Skill/ability 1: Knowledge of sponsor requirements, subrecipient requirements, determining risk and subsequent management of the subrecipient process.
Required Skill/ability 2: Excellent written and verbal communication skills with demonstrated organizational skills. Ability to draft appropriate subawards in accordance with the sponsor's terms and conditions.
Required Skill/ability 3: Demonstrable understanding of regulatory and University requirements (human and animal subjects, conflict of interest, etc.) as they relate to the issuance of subawards.
Required Skill/ability 4: Exceptional attention to detail, well-developed analytical and problem-solving skills and demonstrably strong customer service. Demonstrated ability to comfortably work with individuals of all levels of the University and in a professional and courteous manner.
Required Skill/ability 5: Demonstrated ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team and willingness to exceed expectations while devoting the additional time to eliminate backlog and support colleague.
Preferred Education: Working knowledge of federal regulations as they relate to the conduct of research. Knowledge of accounting principles helpful. Working knowledge of award management in an institute of higher education. Thorough working knowledge of PC based tools including Microsoft Office Suite. Understanding of 2 CFR 200 and its applicability to federally funded awards.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Subaward Manager
University Job Title: Subaward Manager
Preferred Education, Experience and Skills: Working knowledge of federal regulations as they relate to the conduct of research. Knowledge of accounting principles helpful. Working knowledge of award management in an institute of higher education. Thorough working knowledge of PC based tools including Microsoft Office Suite. Understanding of 2 CFR 200 and its applicability to federally funded awards.
Bachelor's degree and 3 years of experience in a related field or an equivalent combination of education and experience.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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