Medical Education Event Coordinator

Location

Carlsbad, CA | United States

Job description

Position supports the Medical Education team in planning and executing logistics relating to ATEC’s internal and external educational activities including virtual, in-field, and corporate-based programs. This person will act under direct supervision of departmental leadership as a liaison between ATEC Corporate and field-based sales representatives, marketing teams, and surgeon customers through coordination of event logistics.

Essential Duties and Responsibilities

• Assists with processing training requisitions per program requirements, including use and receipt of online registration forms (including for both virtual and live educational events/activities/resources), appropriate departmental review, and approvals.
• Liaises with attending parties to coordinate, book, and communicate travel logistics (air, ground, lodging) per corporate policy guidelines.
• Compiles team input to draft event agendas that meet event objectives, aligning ATEC resources and securing availabilities through calendaring with all participants. Reviews documents and calendar for accuracy and completeness.
• Coordinates lab logistics as relevant to the event agenda, including notification of lab personnel and confirming requirements with departmental and product team leadership.
• Coordinates and executes on-site meeting/event logistics, including catering, signage, and personalized items such as name tags, locker keys, scrubs, etc.
• Facilitates the organized flow of event agendas from guest arrival/welcome, through timely transitions between meetings/activities, to close/departure.
• Assists departmental leadership as needed in other program requirements, such as vendor sourcing and relations, expenses and reporting, the development of program marketing and operational tools, and program analytics.
• Develops and maintains positive working relationships with others.
• Performs other duties as required.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of common computer applications (e.g.,Microsoft Word, Excel, PowerPoint, Windows, Internet applications, etc.) required.
• Excellent oral and written communication skills.
• Superior interpersonal skills.
• Ability to organize and prioritize workflow to meet established timeframes.
• Ability to work within a cross-functional team and matrix management structure.
• Strong attention to details.
• Ability to represent the company at a variety of business functions or situations in a professional and competent manner.
• Ability to occasionally travel to company sponsored events.
• Ability to exercise independent judgment consistent with department guidelines.
• Ability to learn and maintain knowledge of procedures, products and activities of assigned area.
• Ability to perform multiple tasks in a fast-paced, team environment.
• Ability to work under pressure.
• Flexibility to work occasional evenings and/or weekends.

Education and Experience

• Completed BS/BA degree or equivalent, event planning experience preferred.
• Some domestic travel required.

For roles based in the United States that require access to hospital facilities, must be eligible for and maintain credentials at all required hospitals, including meeting any applicable physical requirements or vaccination requirements (including the COVID-19 vaccine, as applicable).

ATEC is committed to providing equal employment opportunities to its employees and applicants without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal, state or local laws. Further, ATEC will make reasonable accommodations that are necessary to comply with disability discrimination laws.

Salary Range

Alphatec Spine, Inc. complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $22 to $28 Full-Time Hourly Range

Job tags

Salary