Location
Kent, WA | United States
Job description
Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!
Are you looking for a new, challenging opportunity??The City of Kent Finance Department is currently accepting applications for two (2) Central Financial Analyst positions. Responsibilities include reconciling accounts payable and reviewing and balancing accounts witha high level of accuracy while meeting critical deadlines. Attention to detail, analytical skills, initiative, and the ability to work as a team player are just a few of the traits necessary to be successful in this position. The ideal candidates will have a bachelor’s degree in finance, accounting, economics, or a closely related field, along with one (1) year of relevant professional experience.
These are full-time positions that are represented by the AFSCME union.
An unranked eligibility?list may be established at the conclusion of the selection process that would be in effect for up to 12 months.
**Please note that you must attach your cover letter and resume to your application in order for your application to be considered complete.??Uploading your resume to auto-fill portions of the application does not automatically attach it to your application.? Incomplete applications will not be considered for this position.? If you experience technical difficulties, please contact our office Monday-Friday, between 8:00 AM- 5:00 PM at (253) 856-5270 and we will do our best to assistyou.**
The recruitment process for these positions will include two interviews. These positions are open until filled.
SALARY:
$6,819.00- $8,306.00 per month, depending on experience
For a listing of benefits, please use the following link: Employee Benefits | City of Kent (kentwa.gov)
Additional information may also be found in the AFSCME contract, which you can access at Human Resources | City of Kent (kentwa.gov)
GENERAL PURPOSE:
Under the direction of the Accounting & Reporting Manager, perform a variety of technical and analytical duties related to Accounts Payable transactions, balancing, and posting batches to the General Ledger. Assignments may also include system support, training, and analysis for a variety of complex automated financial software processing. Incumbent may provide back-up support to the Cash and Investment Officer in their absence.
Work is characterized by professional financial, technical, and analytical accounting duties requiring a significant level of accuracy while maintaining critical timelines. Duties may include, but are not limited to, analysis and research of discrepancies; reviews and reconciliations of financial data and reports; payment processing; report preparation; compliance monitoring; and complex transaction calculation and preparation. Provides assistance to vendors and City staff, creates and provides reports to the Finance Director and City Council; performs accounting and financial record-keeping and auditing to ensure city-wide accounting practices are in compliance with state and federal guidelines and established City policy, procedures and standards. Incumbents are required to apply advanced spreadsheet and database software skills to perform technical duties and report preparation. While performing duties, incumbent is required to maintain professional composure and demonstrate tact, patience, and courtesy always.
Work is performed under general/limited supervision. Manager sets the overall objectives and resources available. Manager and incumbent work together to develop deadlines, projects, and work to be completed. Incumbent is frequently required to work under pressure to meet deadlines. Incumbent is responsible for the work plans, carries out the assignment, resolves most conflicts that arise, and coordinates work with others. Incumbent keeps manager informed of progress, potentially controversial matters, or far-reaching implications. Manager assists employee with unusual situations, which do not have clear objectives or precedents. Work is evaluated for technical soundness and conformity to practice and policy.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepare, audit, analyze, maintain, verify, and reconcile complex transactions and documentation in an integrated municipal fund accounting environment. Examples of duties include but are not limited to initiating, approving and posting transactions; developing reports; reconciling integrated and independent accounts payable, reconciling general ledger accounts, and/or other financial software systems and applications.
Reviews, approves and posts all voucher batches for regular payment cycles, and prepays as necessary. Reviews travel reimbursements to ensure compliance with City polices. Oversee and authorize closing of regular billing cycles to meet critical timelines.
Create, balance and review all payment groups in the financial system; distribute all checks and audit the check register. Analyze, balance and reconcile the Council voucher report.
Create and maintain detailed Excel spreadsheets for balancing, reconciling, analysis and reporting purposes. Update and maintain complex automated processing systems to process accounts payable and other related financial transactions in an integrated software environment.
Review and post all vendor payments and transfers to the general ledger. Prepare, coordinate and review complex journal entries and other processing procedures to maintain multiple systems financial integrity. Oversee and reconcile subsidiary ledgers, asset and liability general ledger accounts.
Provide technical assistance, training and mentor users of the financial system(s) for Accounts Payable. Recommend changes in processing policies and procedures, as needed. Provide system support, prepare training documentation, and provide training and analysis for a variety of complex automated financial software processing.
Provide customer service to the City’s vendors which include coordinating with other departments to expedite the payment process. Responsible for balancing all of the City’s vendor statements on a monthly basis which includes researching open invoices, misapplied payments and unapplied credits. Responsible for the issuance of 1099’s to City vendors.
Review, audit and analyze monthly, quarterly, periodic and annual reports for discrepancies and exceptions; initiate research appropriate actions to complete for correct transactions. Prepare bi-monthly summary of Accounts Payable transactions for the Finance Director and City Council approval.
Communicate with internal personnel to provide information, explain accounting policies and procedures, and recommend corrective actions to provide solutions to challenges.
Responsible for the void/reissue of accounts payable checks and unclaimed property reporting.
Serve as department expert on sales/use tax issues and as a resource to City staff on sales/use tax compliance.
Review all procurement transactions, verifying all information imported into general ledger system.
Monitor purchasing card issuance, transactions, and documentation for compliance.
Maintain vendor and employee access to various services, (e.g. Payment Plus or Amazon Prime for Business), based upon departmental needs.
Serve as a backup to the Cash and Investment Officer for daily banking activities and other tasks on an as needed basis.
Maintain archive records of source documents for historical reference and audit purposes. Provide information to the State Auditor, as needed.
Test and audit systems as needed for accuracy and compliance to established policies and practices. Develop and maintain procedure and desk manuals for processing of transactions.
Actively support the vision, mission, values and goals of the department and the City.
PERIPHERAL DUTIES AND RESPONSIBILITIES:
Perform related duties as assigned.
SUCCESSFUL INCUMBENTS FOR THIS POSITION WILL HAVE:
KNOWLEDGE OF:
Generally Accepted Accounting Principles (GAAP)
Generally Accepted Auditing Standards (GAAS)
Government Accounting Standard Board Statement (GASB)
Budgeting, accounting and reporting system (BARS)
Research and analysis methods and techniques
Complex integrated computer systems and applications related to accounting
Municipal government policies, procedures, structure, applicable local, state and federal laws, codes, regulations and ordinances
Governmental accounting procedures and practices
Sales & Use Tax
Complex integrated financial systems and information
Office software usage including programs such as MS Excel, MS Word, and Adobe Acrobat.
Correct usage of English grammar, spelling, punctuation, and vocabulary as it pertains to the job
BE SKILLED IN:
Using research and analytical methods, practices, and procedures to define issues and develop a recommended course of action
Performing financial analysis duties
Analyzing a variety of complex and technical reports and financial documents
Providing technical expertise and information regarding accounting principles, practices and policies
Effective organization and expression of ideas through use of oral and written communications
Effective use of interpersonal skills in a tactful, patient, and courteous manner
ABILITY TO:
Work effectively on multiple projects or activities, concurrently
Establish and maintain trust, confidence and effective working relationships with co-workers, supervisors, and employees
Effectively communicate with, speak to, present information to, and answer questions from users, department staff, managers, officials, vendors, auditors and consultants
Maintain confidentiality Meet schedules and timelines
Plan, organize and oversee assigned work programs, including monitoring legal requirements
Maintain records and prepare reports
Read, analyze, interpret, and explain government rules, regulations, codes, policies, operating and procedures manuals, technical journals, financial reports, legal documents, general business periodicals, professional journals, etc.
Compose, proofread, and edit general correspondence, routine, and complex reports
Add, subtract, multiply, divide; compute fractions, ratios, percentages, proportions; calculate and apply complex tax formulas; draw and interpret graphs and charts; and apply these concepts to financial issues
SKILLS FOR THE POSITION MAY BE GAINED THROUGH EDUCATION, CERTIFICATION, RELEVANT JOB EXPERIENCE or a COMBINATION, SUCH AS:
Education: Bachelor’s degree in Finance, Accounting, Economics or closely related field; and
Experience: One (1) year of professional experience in municipal or government accounting, utility billing or payroll systems as specific to assignment.
LICENSES AND OTHER REQUIREMENTS:
Incumbent must demonstrate exceptional knowledge and skill in utilizing computer applications such as Excel spreadsheets to handle large amounts of data and correlate such data as necessary to audit records, track information and solve problems.
Must pass a position relevant background inquiry
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal computer, telephone, cellular phone, fax machine, printers, copy machine, hybrid meeting equipment, and calculator.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The incumbent is frequently required to type on keyboard. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The incumbent may occasionally lift and/or move up to 50 pounds with or without assistance.
Specific vision abilities required by this job include close, distance, color, and peripheral vision; depth perception; and ability to adjust focus.
WORKING CONDITIONS:
Work is performed in a typical office environment. While performing the duties of this job, the incumbent may be exposed to individuals who are irate or hostile; may occasionally work in high, precarious places while stepping on ladders or stepping stools; and is occasionally required to work in a cold, controlled environment in the computer room. The noise level in the work environment is usually moderate in the office and loud in the field or the computer room.
The City of Kent is an Equal Opportunity Employer.
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply OnlineJob tags
Salary
