Administrative Specialist
University of Wisconsin-Madison
Location
Indiana | United States
Job description
Administrative Specialist Location Madison, WI :
Job Summary: The Wisconsin IceCube Particle Astrophysics Center (WIPAC) is a scientific center within the Office of the Vice Chancellor for Research at the University of Wisconsin-Madison. WIPAC research focuses on particle astrophysics, including managing the operations of the IceCube Neutrino Observatory at the South Pole. This position will provide administrative support for WIPAC in Madison, WI. The work includes procurement, property administration, financial reporting, payroll, human resources, and supporting WIPAC leadership. As part of the administrative team, the hired individual will: - track grant budgets and prepare financial reports
- purchase goods and services, including tracking capital equipment purchases and inventory in accordance with UW policy
- assist with payroll and personnel management
- act as department liaison for building management and fleet vehicle requests
- provide administrative support to WIPAC leadership
- complete special projects as assigned
Responsibilities:
Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. - 15% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
- 40% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
- 30% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
- 15% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Education:
Preferred Bachelor's Degree
Qualifications:
Required:
- Proficiency with Microsoft Office suite & Goggle Workspace
- Experience using Microsoft Excel to analyze, track, and/or interpret data
- Must be highly organized with the ability to multitask and meet deadlines
- Strong attention to detail
Preferred:
- Experience tracking budgets and generating financial reports
- Experience with UW software and financial systems (such as Cypress, HRS, WISER, SFS, Shop UW+, and RAMP)
- Experience tracking equipment and inventory
- Experience following established policies and procedures to purchase goods and services
- Effective verbal and written communication
- Ability to work productively, both in a team and independently
License/Certification:
Preferred Drivers License - Valid and Meets UW Risk Management Standards
Work Type:
Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $42,600 ANNUAL (12 months) Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (
How to Apply:
To apply for this position, click the Apply Now button on the jobs.wisc.edu website. Applicants will be prompted to upload a cover letter and resume. Cover letters should reference job number 292107, and highlight experience, knowledge and skills as they relate to the listed qualifications for maximum consideration.
Contact:
Christy Lowney [email protected] 608-264-4100 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Specialist(AD006)
Department(s):
A34-OVCR/WIPAC/WIPAC
Employment Class:
Academic Staff-Renewable
Job Number:
292107-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
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