Broward County Public Schools
Location
Davie, FL | United States
Job description
POSITION GOAL
To provide clerical and functional support to the department director/administrator involving in depth knowledge of departmental and School Board policies, practices and procedures.
ESSENTIAL PERFORMANCE RESPONSIBILITIES
The Office Manager shall carry out the essential performance responsibilities listed below.
- Follow instructions, established policies and procedures in the performance of clerical work in support of the administrative functions of the office.
- Assist the director/administrator with a wide diversification of programs/activities.
- Plan, initiate and carry out clerical and other administrative activities, including limited secretarial duties.
- Arrange for conferences, including space, time and place; inform participants and provide information required.
- Serve as recording secretary at conferences/meetings /hearings; prepare minutes for distribution.
- Receive/disseminate incoming mail; compose appropriate responses to inquiries that do not require the director's/administrator's personal attention.
- Screen telephone calls, ascertain nature of business, and answer, if possible, or refer to correct department; greet visitors, offer suggestions and guidance in order to maintain good public relations for the school system.
- Keep informed of department staff's locations and actions in case of emergencies.
- Work on special projects, involving researching, collecting, analyzing and evaluating data to be submitted as background material for staff use.
- Meet and deal effectively with general public, staff members, students, teachers, parents and administrators, using tact and good judgment.
- Provide functional leadership to other clerical staff personnel.
- Operate standard office equipment, such as any generation of typewriter, calculator, CRT terminal, microcomputer, word processor, duplicator, etc., as well as equipment developed or advanced from future technology.
- Participate, successfully, in the training programs offered to increase the individual's skill and proficiency related to the assignment.
- Review current developments, literature and technical sources of information related to job responsibility.
- Ensure adherence to good safety procedures.
- Perform other duties as assigned by the department head.
- Follow federal and state laws, as well as School Board policies.
MINIMUM QUALIFICATIONS & EXPERIENCE
- Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
- Six (6) years of related work experience.
- Ability to establish and maintain effective working relationships with other employees and the general public.
- An excellent command of English grammar.
- Ability to independently compose correspondence and prepare reports in an articulate manner.
- Ability to exercise independent judgment and make decisions.
- Ability to understand and carry out complex oral and written instructions.
- Ability to handle a variety of tasks simultaneously.
- Experience in using electronic office automation equipment is required.
- Computer skills as required for the position.
Must have passing test scores:
Computer Keyboard Skills:
- The hiring administrator may specify preferred, appropriate additional qualifications as may be related to the job.
OR
- Two (2) years of education in business/secretarial coursework from an accredited college or university (normally an associate's degree program).
- Two (2) years of related work experience.
PREFERRED QUALIFICATIONS & EXPERIENCE
- Bilingual skills preferred.
The hiring administrator may specify preferred, appropriate additional qualifications as maybe related to the job.
SIGNIFICANT CONTACTS-frequency, contact, purpose
PHYSICAL REQUIREMENTS
TERMS OF EMPLOYMENT
LINK TO JOB DESCRIPTION
To review the complete job description for this position access the following website: and do a search by Job Code. The Job Code for this position is: TT-016
SKILLS
COMPETENCIES
CERTIFICATIONS
LOCATION PREFERENCES/ADDITIONAL INFOR
Salary Range: $49,041 - $69,916
Calendar: 251
Pay Grade: 9
Job tags
Salary
