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Location

Groton, CT | United States

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Job description

Responsibilities for this Position

A/A Administrative Aide

US-CT-Groton

Job ID: 2024-12265
Type: Full-Time
# of Openings: 1
Category: Administrative
EB Groton Shipyard

Overview

This position supports structural engineering departments. Job functions include document typing (internal memorandum, transmittals, conference reports, etc.), filing, scheduling meetings, domestic travel arrangements/expense reports, basic correspondence, formal correspondence with NAVSEA, and general office duties. This position requires excellent communication with all levels of management and with Design and Engineering personnel. In addition to the above general assignments, the administrative aide is expected to perform the following duties:

• General responsibilities such as answering the phone, telecommunication services, distribution of department mail, IT service requests, Computer System Access Requests, maintaining departmental organization charts and training coordination
• Maintaining Lotus Notes meeting calendars
• Assist in developing non-technical business related presentations
• Commitment assignment and close out
• Assigning calculation and file numbers
• Maintaining departmental records
• Preparing visit requests
• New Hire Processing
• Preparing employee severances
• Scheduling local conference rooms

Responsibilities

Candidate must have the ability to use/learn CITIS and other web based or distributed system applications. Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide prioritization of conflicting needs. A demonstrated ability to concurrently complete multiple assignments is required. Well-developed verbal and written communication skills are required.

Qualifications

Required:

• High School diploma or equivalent.
• 2-5 years of relevant experience
• Strong working knowledge of Microsoft Office applications; specifically Word, Excel and PowerPoint.
• Candidates must be capable of passing a typing test (45 wpm is required).

Preferred:

• Post-secondary education.

PI237719915

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Job tags

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Salary