Principal Secretary | Rutgers University
Location
New Brunswick, NJ | United States
Job description
Position Summary:
Rutgers, The State University of New Jersey is seeking a Principal Secretary for the School of Environmental and Biological Sciences. The Principal Secretary will be housed in the Camden County Cooperative Extension Office and will report to the Supervisor of Camden County Office.
Among the key duties of the position are the following:
- Facilitates the orderly and timely flow of daily documents.
- Organizes and performs diversified office duties in a high volume, fast-paced environment, including confidential clerical support for the NJ EFNEP Camden County Office.
- Manages multiple tasks with accuracy, arranges meetings and associated logistics.
- Prepares written communications and compiles documents for evaluation reporting.
- Responds to internal and external inquiries.
- Greets and directs visitors to proper destination.
- Arranges schedules, appointments, and reservations.
- Distributes mail.
- Takes dictation.
- Maintains records and files.
- This line will also aid clerical back-up-support (in-line with the realm of this position's duties) for all secretarial lines for the NJ EFNEP work units on an as needed basis, (i.e., in the case of Secretarial staff shortages due to illness, vacations, etc.).
Minimum Education and Experience:
- Requires a high school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.
.May require shorthand, stenographic, and/or machine transcription skills.
City: Camden
State: NJ
Equipment Utilized:
- The Principal Secretary is expected to have excellent computer skills including familiarity with website maintenance, and a working knowledge of Microsoft Office Suite (Word, Excel, and Email), and Internet.
- A government supplied reporting system to data entry information needed for nutrition classes.
Physical Demands and Work Environment:
- Ability to lift up to 35 pounds
- Willingness to use personal vehicle to travel to purchase class supplies, including groceries, and to drive, as needed throughout Camden County, as well as to the State Office in New Brunswick.
Special Conditions:
- This is a grant funded position.
- Clean driving record.
Posting Number: 24ST0012
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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