Finance and Administration (F&A) Manager
Location
Silver Spring, MD | United States
Job description
Job Description
Panagora Group is a woman-owned small business (WOSB) providing novel and integrated solutions in global health and international development. We aim to provide innovative solutions that strengthen national capacity and promote sustainability through robust local participation and capacity strengthening, utilizing highly integrated and private-sector solutions. Throughout our work, we embrace a virtuous circle of knowledge stewardship, collaborative learning, and the application of evidence to heighten and accelerate positive health and development outcomes. Panagora Group seeks a Finance and Administration Manager to support the newly awarded USAID Localize Global Health Security (LGHS) project. This is a full-time position onsite at Panagora Group offices in Silver Spring under a hybrid work schedule.
Background
The purpose of the LGHS contract is to work with local entities to address critical health security gaps. The LGHS project will move focus countries closer to achieving the GHSA 2024 target and advance the USAIDs prioritization of local partnerships as a core aspect of the long-term sustainability of our development work through the following three objectives: 1) Address critical gaps in health security through grants and technical assistance in prioritized technical areas; 2) Strengthen the administrative and financial organizational capacity of local entities to effectively manage the implementation of health security technical interventions; and 3) Expand global knowledge base on approaches and best practices for local entities conducting global health security interventions.
The F&A Manager will provide financial management and administration support to the LGHS Activity team. The incumbent is responsible for overall financial monitoring and reporting to ensure compliance with the contract requirements.
Duties and Responsibilities
- Lead the timely development of the LGHS annual work plan budgets and country workplan budgets in collaboration with the project team. Support country work plan budget negotiations with USAID, Missions, and partners.
- Track project spending against annual work plan budgets and contract obligations.
- Support financial management and administration of country programs to ensure the effective, efficient, and compliant operations of country programs. Work with the LGHS HQ Activity Management Team (AMT) and Country Support Managers to ensure that country programs are managed in accordance with LGHS and Panagora policies and procedures, comply with USAID rules and regulations, and comply with local laws. Provide guidance to resolve outstanding issues.
- Support program administration, including but not limited to human resources, logistics, procurement, sub-contracts, grants, and accounting/finance.
- Ensure the accuracy of financial reporting, track project spending against annual work plans, and prepare financial and accrual reports to both USAID and the Project Director.
- Conduct monthly/quarterly forecasting exercise of project projections and prepare quarterly budget and accruals reports, including labor costs, and project status report in Costpoint (including analysis of budget vs. actual variances).
- In collaboration with corporate F&A, review and process invoices from subcontractors, consultants, and other vendors.
- Works in close coordination with the Director of Grants to develop and track approval and disbursal processes, budget tracking and grants monitoring.
- Assist in subcontract and grant management, including analyzing and monitoring of financial data to ensure compliance with the donors requirements.
- Implement and manage country financial policies in compliance with Panagora policies, client policies, and local laws.
- Prepare and process vouchers in Costpoint for submission to Accounts Payable for payment.
- Review travel advance requests, issue advances and process travel claims.
- Assist with audit preparation and timely response to audit requests.
- Ensure expenses are correctly allocated to the correct project ID/CLINs and accounts.
- Maintain records and file documents.
- Perform other financial tasks as needed
Requirements
- Bachelor’s degree in finance or relevant area: management, public administration, health policy, economics, business
- Minimum 8 years of experience of financial management large donor-funded development projects
- Strong knowledge and previous experience managing United States Agency for International Development (USAID) funding essential.
- Knowledge of U.S. Government financial and procurement rules and regulations.
- Experience managing donor-funded sub-awards and subcontracts.
- Experience working with multiple sub agreements and partners; ability to work well with people at all levels and across functional areas. Team player who seeks and can build consensus.
- Experience in risk management and implementation of internal controls.
- Demonstrated capacity to support financial management or general ledger system with proven attention to detail with accuracy and reliability as key drivers of success.
- Knowledge of required regulatory, contractual, legal, and financial compliance requirements associated with USAID funding.
- Demonstrated ability to manage multiple activities simultaneously and work in a complex environment with teams whose members are physically located in different time zones and geographic areas around the world.
- Ability to communicate effectively with program and technical staff concerning regulatory policies and procedures and compliance issues.
- Attention to detail and excellent analytical skills.
- Knowledge of and hands-on experience with MS Excel, Costpoint, and other accounting software.
- Proficiency with MS Office Suite.
- English required; proficiency in one or more foreign languages preferred, especially French.
Benefits
Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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