Administrative Assistant III - Finance - Maryland

Location

Hanover, MD | United States

Job description

Why We Need Your Talents:

The Finance Department Administrative Assistant is responsible for providing full-service administrative support to the CFO, Finance Department and the Executive Team.

Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects.

Where You'll Make an Impact:

• Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, maintaining office cleanliness, and filing for CFO and Executive Office.
• Providing real-time scheduling support by booking appointments and preventing conflicts for CFO and executive team.
• Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments.
• Coordinate heavy travel arrangements for CFO and Executive Team.
• Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up.
• Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company.
• Screening department phones lines and routing to appropriate personnel.
• Responsible for reconciling credit card statements.
• Submit and reconcile expense reports.
• Collect information, prepare and distribute partner books and financial binders.
• Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance Department and the Executive Office.
• Team Member event planning to include organizing, planning, executing requested team member appreciation events.

Skills to Help You Succeed:

• Confidentiality and discretion
• Organizational
• Strong written and verbal communication.
• Time Management
• Attention to detail
• Problem-solving
• Professionalism is shown in attitude, actions, and appearance.

Must-Haves:

• Five (5) to Seven (7) years’ experience in a high-volume professional office environment.
• 2-year Associates degree in Office Administration or a High School Diploma with equivalent experience.
• Must be able to comply with all state gaming regulations, which may include obtaining a license.

Physical Requirements:

• Ability to:
  • Analyze and interpret departmental needs and results.
  • Solve complex problems.
  • Maintain mental concentration for significant periods of time.
  • Constantly view a computer screen for hours at times throughout workday.
• 75% sitting, 25% standing
• Use of stairs and elevators

Job tags

Salary