Administrative Assistant | Gustavus Adolphus College
Gustavus Adolphus College
Location
Saint Peter, MN | United States
Job description
Administrative Assistant
Arboretum
Description JOB SUMMARY: To assist the Arboretum Director in many aspects of the operations of the Arboretum, including: office management, coordinating usage of the Interpretive Center, community and campus outreach, maintaining relationships with members, friends and donors, assisting with horticultural garden work, and managing student workers.
Employment Type: Full-time (.87 FTE), Non-exempt (hourly), Benefits-eligible
Schedule: 40 hours/week for 39 weeks/year (Academic calendar) + 20 hours/week for 13 weeks/year (Summer) MAIN RESPONSIBILITIES: Interpretive Center Rentals and Usage: - Process rental deposits/fees/contracts and assist prospective renters with tours and questions.
- Produce and maintain brochures, documents, contracts and files pertaining to the rental of the Arb space.
- Maintain an accurate events calendar and coordinate with guests and GAC services and staff.
General Office and Building Operations: - Manage operation of the office area, equipment and supplies.
- Serve as the primary point of contact for visitors/phone/email/mail, and provide professional, informative and friendly service to arboretum users.
- Maintain Interpretive Center amenities for users (seasonal decor, fireplace supplies, AV equipment, brochures, posters, signage, tables/chairs) and ensure that the building and area are clean and comfortable.
Visitor/Donor/Member Management: - Help implement 'Friends of the Arboretum' member appreciation initiatives, events and communications, including regular emails and the production of arboretum newsletters.
- Accept and process membership fees and donor gifts, working in concert with the Advancement department.
Volunteer and Student Worker Direction: - Coordinate the activities of the garden volunteer corps, and assist with all aspects of maintaining the arboretum horticultural gardens as needed.
- Assist the Director in the training, scheduling, and direction of student workers.
- Process payment of student workers and track volunteer hours.
Arboretum Promotion and Outreach: - Help manage and maintain a social media presence, web presence, and print media.
- Assist with a wide array of educational and promotional outreach, including environmental programs, special events, tours, exhibits, posters and displays.
Prerequisites MINIMUM QUALIFICATIONS: - Strong interpersonal, communication, organizational and public relations skills
- Self-motivation, efficiency and attention to detail
- Familiarity with basic office equipment, software (Microsoft and Google Suite products), and social media platforms
- Supervisory, education and horticulture experience, preferred
- Bachelors Degree (or equivalent knowledge/experience), preferred
- General administrative/clerical support experience, preferred
Application Procedures: To apply for this position, please continue the process on our website, to complete the online application and submit your resume.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
- Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
- Workplace accommodations for physical or mental health concerns
- Onsite health services
- Free parking, exercise classes, and use of library and athletic facilities
- Paid parental leave
- Employer contribution to retirement savings plan (after one year of employment)
- Tuition scholarships for dependents
- Tuition benefit plan for employees and spouse
- 13 paid Holidays + generous PTO plan
Gustavus Adolphus College is one of the nations leading private liberal arts colleges serving over 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact Scott Moeller |
[email protected] | 507-933-6182
Posted: Fri Feb 16, 2024
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About Gustavus Adolphus College
Gustavus Adolphus College seeks employees who are committed to and will actively contribute to our efforts to celebrate cultural and intellectual richness and be resolute in advancing inclusion and equity. The Gustavus Acts strategic plan renews our commitment to equip students to lead purposeful lives, and to act on the great challenges of our time by diversifying and expanding the Gustavus community and delivering a distinctive and integrated liberal arts education. We are committed to fostering a community that embodies the value of a liberal arts education rooted in heritage and pluralism. We engage in this work at a coeducational, private, Lutheran (ELCA), residential, national liberal arts college of 2200 students.
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