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Location

Portsmouth, VA | United States

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Job description

Classified - Position - Associate II

Job Number : 3700240023

Start Date :

Open Date : 03/08/2024

Closing Date :

Job Description :

POSITION TITLE : ASSOCIATE II - HUMAN RESOURCES REPORTS TO: SENIOR HR SUPERVISOR

OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 408

JOB SUMMARY:

Receives and routes incoming telephone calls to the Central Administration Office of the School Board and provides assistance to visitors; performs responsible clerical work; does related work as required. Work is performed under the regular supervision of Human Resources Specialists.

ESSENTIAL DUTIES:

• Enters transactions into the MUNIS system;
• Answers applicant questions;
• Point of contact for substitute management system;
• Operates standard office and personal computer equipment;
• Conducts new hire pre-boarding and on-boarding ;
• Performs general office duties under the direction of the Specialist;
• Directs concerns to the appropriate individuals or offices by following the Chain of Command policy;
• Provides employees with forms needed to transact business at the Central Office;
• Maintains permanent record cards;
• Maintains and updates filing system as needed;
• Assists with recruitment registration and scheduling;
• Assists with annual programs, such as Teacher of the Year Banquet, Retirement Banquet and United Way
• Receives and records accurate messages, ensuring that messages of a critical nature are forwarded in a timely manner;
• Serves as backup Receptionist by greeting visitors and referring to the appropriate person;
• Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience. Human Resources experience preferred.

APPLICATION PROCEDURE:

All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Hourly Rate Range : $15.56 minimum

Job Description :

The Portsmouth Public Schools prohibits discrimination on the basis of race, color, religion, sex, ethnicity, national origin, age, disability, pregnancy and childbirth, marital status or any other basis prohibited by law. (Reference: School Board Policies 2-33,4-4, and 4-6).

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