Program Manager, Faculty Senate

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College . Do not apply through Indeed.com or use easy apply through Indeed.com * .

Faculty Senate invites applications for a Program Manager to oversee the administration of faculty governance activities at the University of Montana. The Faculty Senate Program provides institutional consistency and communication across campus governing bodies, UM faculty, administrators, staff and students, and continuity between UM and Office of the Commissioner of Higher Education. This is an in-person role requiring exceptional organizational, interpersonal, and communication skills. Position must maintain professionalism and appropriately adjust to changing personalities and leadership styles while ensuring committees of often busy and frequently distracted faculty stay on track and accomplish tasks. The Program Manager’s priorities are self-directed based on the university’s operating rhythm.

Duties and Responsibilities include:

• Manage multiple highly complex and wide-ranging projects simultaneously. 
• Support Registrar's Office and Faculty Senate special projects and initiatives through launch and implementation phases, and ensure successful transitions to their next iteration.
• Provides administrative and professional support to the Faculty Senate Chair and the chairs and members of various committees under the Faculty Senate.
• Develop strategic planning documents, procedures, and calendars for the Faculty Senate and its various committees.
• Serve as curriculum liaison to the Registrar’s Office, Provost’s Office, and the Office of the Commissioner of Higher Education. 
• Serve as point of contact for faculty, staff, students and administrators regarding functions of the Faculty Senate and related issues, including sensitive student and faculty appeals.
• Manage the operations and processes of the Curriculum Management System (Courseleaf CIM).
• Coordinate and manage the curriculum review process, the evaluation of the administration, faculty senate elections, center and program review, and committee and service award nominations.
• Manage the office budget; monitor and reconcile office expenses; process travel reimbursement and procard charges. 
• Maintain and order office supplies, computers, and accessories.
• Conduct consistent and meticulous analysis of operating practices, including the establishment, revision and implementation of administrative policies, procedures, record-keeping systems and reference manuals.

Required Skills

• Exceptional verbal, written, and interpersonal communication skills.
• Excellent planning and organizational skills.
• Ability to develop and maintain effective working relationships across campus units.
• Demonstrated professionalism, sound judgement, and diplomacy.
• Demonstrated listening, negotiation and conflict resolution skills.
• Knowledge of meeting organization, scheduling, and logistic planning.
• Analytical and problem-solving skills, including the knowledge and ability to gather appropriate resources, synthesize and present findings.
• Ability to remain highly effective while working independently with limited supervision and often generalized direction.
• Demonstrated skill in the operation of a personal computer and related word processing, spreadsheet, and web site management software and standard office equipment.
• Ability to multi-task and set priorities to meet deadlines.
• Financial planning and budgeting skills.
• Ability to develop and implement procedures and practices to enhance efficiency.

Minimum Required Experience

• High school diploma and four (4) years professional experience within a complex work environment or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s Degree in Communication, Business or related field.
• Experience working in a higher education setting.

About Faculty Senate and UM

The Faculty Senate is at the center of faculty participation in the shared governance of the University. The Senate reviews, debates, and votes on issues pertaining to the academic welfare of the University of Montana in consultation and cooperation with the President and his/her administration. The President and the Vice Presidents are advisory / ex-officio to the Faculty Senate. The Senate makes recommendations regarding the general requirements for admission and graduation from the University of Montana. It reviews and approves curriculum changes including general education requirements, new courses, majors, minors, certificates, or options, program modifications and program moves; honorary and post-humus degrees subject to Board of Regents regulations; and academic policies.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountain grandeur. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• Video: UM Lifestyles

• Video: There's This Place

Position Details

Position Title: Program Manager

Position Number: 063420

Department: Faculty Senate

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00, 12 months/year.

Salary: $20.734/hr – Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan , email the Compensation Department .

Union Affiliation: None

Probationary Period: Six months minimum

Benefits Include Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required ( e.g. , Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Tuesday, February 20, 2024  by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online through the UM Jobs website directly to ensure your complete application is received. Please do not apply through Indeed.com*.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above. 

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.