Lone Star Circle of Care
Location
Georgetown, TX | United States
Job description
The Office Assistant acts as first point of contact to employees and visitors in the Administration building. Provides administrative support to ensure efficient office operations and under general supervision makes routine decisions based on existing guidelines. This position will be required to travel to other LSCC facilities as needed. The Office Assistant will collaborate with employees at all levels within the organization, must be able to maintain professional working relationships, and provide excellent customer service.
• Assist visitors and maintain a professional and welcoming reception area
• Perform data entry and general administrative tasks, including printing, laminating, and scanning documents.
• Develop and maintain processes to keep files and office supplies organized and easily accessible.
• Respond to or route inquiries from external or internal sources to appropriate personnel in a timely manner
• Assist with project coordination and follow up on tasks to ensure deadlines are met
• Maintains department supplies, including business cards - placing orders as needed for office, snack closet, kitchen, and conference room
• Collaborates with maintenance staff and outside vendors to identify needed preventative maintenance and/or repairs of office equipment
• Collect, analyze data, and prepare reports and other presentation materials.
• Handle confidential information in a professional and discreet manner
• Maintain files, databases, and archives of relevant records.
• Assist with logistics for meetings, including room setup, catering, and breakdown
• Clean and maintain conference rooms and shared space areas.
• Schedule and coordinate travel and other group activities as needed.
• Process FedEx, Certified, and Interoffice Mailers
• Other duties as assigned
REQUIRED EXPERIENCE, EDUCATION AND LICENSE:
• High school diploma, GED, or sufficient previous work history
• Minimum of six (6) months of experience working in a professional administrative or related capacity
PREFERRED EXPERIENCE, EDUCATION AND LICENSE:
• Proficiency in SharePoint
• Bilingual English/Spanish language skills
Job tags
Salary
