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Location

Gary, IN | United States

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Job description

Department

GENERAL ADMINISTRATION (NW-GENA-IUNWA)

Department Information

Project/Administrative Coordinator is someone who keeps the team updated, provides detailed project schedules or plans, keeps a day-to-day task tracker, maintains the project resources, and most importantly manages the project communication channels. This role facilitates procedural/operations-focused projects on campus, and is not a construction or programming centric role.

The Office of Administration team prides itself on excellent customer service, integrity, and honesty. We are centered on teamwork and providing first-rate quality, professional, and responsive management of several units including auxiliary services, facilities services, facilities planning, project management, and real estate services to the campus community and visitors from the surrounding community.

Job Summary

IU Northwest is actively seeking a Project/Administrative Coordinator for the Office of Administration. Do you have a passion for improving systems and have an entrepreneurial spirit then we are looking for you to fill this role!

Under general supervision, the incumbent will be responsible for the administration of campus Parking Operations and will assist in daily administrative support of the Office of Administration functions and/or assigned tasks; prepare, monitor, and distribute updates as assigned.

Department-Specific Responsibilities

• Collaborates support for the Office of Administration functions, resources allocation, and communication.
• Performs and provides a variety of administrative tasks to support the function of the Office of Administration, exercising confidentiality, tact, and diplomacy. Monitors and directs incoming calls, mail, and e-mails promptly, courteously, and accurately.
• Facilities solutions to complex, cross-functional issues and communicates development to stakeholders.
• Participates in the development and implantation of administrative standards, policies, and practices for the organization and makes process improvements as needed.
• Performs duties related to maintaining the departmental website and various administrative software programs, coordination of departmental events, and provision of general support of campus operations.
• Communicates with campus constituents on project statuses, ensures that projects go smoothly and meet deadlines.
• Provides administrative support, including but not limited to monitoring departmental e-mails, phone, and in-person transactions.
• Performs other duties as assigned.

General Responsibilities

• Coordinates support for project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles moderately complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Collaborates with cross functional teams with varying levels of seniority and experience to support various programs.
• Performs a variety of administrative skills and prepares correspondence related to the project.
• Maintains a detailed, organized file and records system.

Qualifications

EDUCATION

Required

• High School Diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 or more years of relevant experience

SKILLS

Required

• Demonstrated project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Effective interpersonal skills

Preferred

• Demonstrates an entrepreneurial spirit; self-starter
• Demonstrated self-awareness; knows what needs to be done for projects
• Quick learner/adaptable
• Strong organizational skills
• Ability to simultaneously handle multiple priorities
• Ability to maintain a high degree of professionalism
• Ability to maintain composure under pressure
• Demonstrated ability to maintain confidential information
• Demonstrates excellent judgement and decision-making skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Gary, Indiana

Advertised Salary

$18.00 - $20.00 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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