Business administrator marine
Location
Miramar, FL | United States
Job description
Business Administrator, Marine
Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.
Working as a vital member of the Project Execution team in Process Automation Marine & Ports in Miramar, Florida, you will be assisting project managers to coordinate and execute projects and effectively communicating appropriate project information and customer feedback to internal project stakeholders. In this role, you will be following the internal procedures on order entry and administration, invoicing, and collections in their assigned regions. The BA will monitor financials regarding local order bookings and involve Local Management, as necessary, when financial and contract issues arise. The Business Administrator (BA) will participate in the project and service management reviews as well as any other reviews over open orders as necessary. Overall financial responsibilities are within the scope of the Local Management and Local Finance; however the BA will also monitor the progress on their assigned open orders and will adjust planned and forecast costs as necessary or inform Local Management of variances and request guidance for adjustments to the orders.
This position reports to
Planning & Fulfillment Manager, US Service
Your responsibilities
- Order entry of orders in assigned location: Order entry into SAP as per e-Approve local database or open job request form
- Set up of hours, parts, materials, subcontract labor, etc. in SAP
- Creation and responsibility of purchase requisitions
- Notification of order booking to customer and other employees as necessary
- Open Order Management: Monthly the BA will assist Ops Manager to review the open orders and revenue forecast and identify which orders are ready to be invoiced and any other issues
- Update SAP with correct order information including invoice month, planned margin
- Take detailed notes and maintain organization of open orders to work with project management to ensure timely and efficient invoicing to customers upon order completion
- Invoicing: Timely invoicing of order as required and instructed from project management and/or operation management
- Calculation and submittal to customer of change order requests for time, material, expenses, etc. as needed
- Receipt of revised purchase order from customer as needed
- Follow up with customer on payment and open Accounts Receivable (AR) disputes
- Maintain accurate notes on open AR and issues
- Follow up on open Purchase Order (POs) and ensure invoice is received and updated
- Order reviews and involvement of Project Management and/or Operation Management on issues that prevent order entry or invoicing per ABB procedures
- Resolving of terms and conditions issues with project management when required
- Creation of contract / order acknowledgement forms and signature as required
- Full Cost Model (FCM) Modification as required for booking of projects and/or large orders
- Complete adherence to SOX controls and notification to local management when SOX control is not performed
Your background - High school diploma and 2+ years of experience in business administration; alternatively, a special combination of education and experience and/or demonstrated accomplishments
- Microsoft Outlook
- Excel – intermediate skill level
- SAP: Knowledge of Customer Service and Project System Modules
- ABB Internal Database and Software
- ABB Group Policies and Directives
- ABB Local SOX Control Processes
- Ad hoc support of project and operations management
- Candidates must already have a work authorization that would permit them to work for ABB in the US
Benefits - Retirement plan
- Life insurance
- Disability insurance
- Healthcare plan
- Wellbeing program
More about us ABB Marine & Ports supplies world-leading technologies that are driving the evolution of sustainable shipping. Electrical propulsion, data-driven decision support and integrated solutions for ship and shore from ABB are paving the way to a zero-emission marine industry, providing greater efficiency and reliability to shipowners, and preparing vessels to meet the demands of tomorrow. Our automation and electrical solutions are making port and terminal operations safer, greener and more productive. ABB Marine & Ports operates in 26 countries and has 2,000 employees. We look forward to receiving your application. If you want to discover more about ABB, take another look at our website Equal Employment Opportunity and Affirmative Action at ABB ABB is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status. For more information regarding your (EEO) rights as an applicant, please visit the following websites: As an Equal Employment Opportunity and Affirmative Action Employer, applicants may request to review the Affirmative Action Plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to
[email protected]. Resumes and applications will not be accepted in this manner. #LI-Hybrid
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