Administrative Assistant II | Syracuse University
Location
Syracuse, NY | United States
Job description
Administrative Assistant II Job #: 040680
Location Syracuse, NY
Pay Range: $20.19 - $24.95 per hour
Hours: Standard University business hours:
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time
Job Description: The Administrative Assistant provides budget and operational functions for the Syracuse Center of Excellence in Environmental and Energy Systems (CoE) which include, but are not limited to, processing of various financial transactions, invoicing and payment management, and management of CoE public space used by the campus community as well as off-campus organizations. This position also manages and coordinates all aspects of daily operations and events involving the CoE and/or held at the CoE building.
Qualifications: An Associates Degree with at least 2 years relevant experience is required.
Job Specific Qualifications: - Ability to manage time well and respond to changing priorities.
- High proficiency with Microsoft Outlook; good working knowledge of Word and Excel. Working knowledge of Adobe Acrobat Pro, web interfaces, and web/based contact management applications preferred.
- WordPress and event registration/management software preferred.
- Strong customer service skills as well as attention to detail and follow up skills.
Responsibilities: - Assists the Budget Analyst with financial reports, general ledger and HR/Payroll processes.
- Provide coverage for various responsibilities of the Budget Analyst (.80 FTE) in their absence.
- Responsible for the processing of various financial transactions - purchase requisitions, ePro, IDs, travel vouchers and reimbursements - ensuring compliance with University and grant sponsors policies and restrictions; analyze and resolve issues that may arise.
- Maintain records required for auditing purposes.
- Assist with fiscal year end activities.
- Manages invoicing and payments for building occupants/licensees and Center of Excellence partner dues.
- Manage requests and maintain database for use of Center of Excellence public space from the campus community as well as off-campus individuals and organizations. Manage all aspects of events, tours, planning and coordinating of functions, arrangement for auxiliary services, lodging, meals and transportation as needed.
- Perform a variety of professional and administrative duties that facilitate all day-to-day operations of the Center of Excellence including distribution of incoming mail, answering phones and emails, greeting guests, ordering supplies and receiving deliveries.
- Coordinate the registration process for events/conferences and maintain registration database.
- Maintain mailing lists and update email forwarding system.
- Other duties and special projects as assigned.
About Syracuse University: Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit
About the Syracuse area: Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
Application Deadline: Full Consideration By: Open Until Filled: To apply, visit Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
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About Syracuse University
Syracuse University is a place where talent, desire, and opportunity thrive. In 12 different schools and colleges that span the liberal arts and professional disciplines, students, faculty, and staff from diverse backgrounds come together to learn, create, and break boundaries.
The University is also a vital part of the community, providing services as well as being a leader in employee benefits, work-life and organizational development, training, student employment, staff relations, and workforce diversity.
Syracuse itself is located at the crossroads of New York State, and offers a lush landscape of seasons. From fun-filled summers in the Finger Lakes to snowy winters that thrill outdoor sports enthusiasts, the area truly has something for everyone.
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