Regional Quality Assurance- Administrative Assistant

Location

Spartanburg, SC | United States

Job description

Regional Quality Assurance - Administrative Assistant

Greenville

South Carolina

Full-Time

Overview of Bunnell-Lammons Engineering, Inc.

At Bunnell-Lammons Engineering, Inc. (BLE), every member of our team has a personal stake in ensuring the success of our clients. We are all personally accountable for building lasting relationships and delivering superior results. We put people first, whether that's our clients, our employees, or our community. It's why we listen more and work harder to understand the unique needs of our clients.

People are why we do this, and why we love what we do. We are at our best when we work together. That means bringing together a diverse team of talented, passionate, multidisciplinary experts to work closely alongside clients to create comprehensive solutions to complex problems.

We believe that by working together, no problem is insurmountable.

To be a considered applicant:

Applicants must be authorized to work in the United States without sponsorship and able to interview on site where the position is located.

Job Description

As an Administrative Assistant within the Regional Quality Assurance Team, based at 6004 Ponders Court, Greenville, SC 29615, you will provide comprehensive support to a team of fifteen (15) or more professionals. Your responsibilities encompass preparing expense reports, prioritizing activities, making travel arrangements, facilitating meeting set-up, scheduling meeting rooms, ordering lunches, and reviewing daily report logs. This role demands strong organizational skills, critical thinking, and the ability to anticipate needs while maintaining a high level of professionalism.

In addition to administrative duties, you will collaborate with and support engineering and field staff on current and future projects. This entails performing technical administrative tasks specific to engineering projects, drafting written reports, and monitoring project status along with related contracts.

Minimum Job Requirements

• Associate degree.
• 5 years of relevant professional experience within an Engineering field or technically advanced industry.

What you will be doing daily

• Provide word processing, spreadsheet creation and data entry, filing, meeting schedules, and other administrative support to facilitate corporate operations or professional service delivery.
• Type/produce/distribute all correspondence, proposals, feasibility studies/reports, transmittals, memos, specifications, meeting minutes, and legal descriptions, as required.
• Coordinate meeting preparations, notices, calendar scheduling, facilities, and lunches as required.
• Set up, maintain, and archive project files.
• Assist other Administrative Assistants and Receptionists in overflow capacity, backup, or emergency tasks.
• Coordinate and schedule conferences, training sessions, travel itineraries, lodging, transportation, and related arrangements.
• Book lodging for the traveling technician team.
• Coordinate FedEx shipping of material samples and other related department items.
• Coordinate and schedule conferences, training sessions, travel itineraries, lodging, transportation, and related arrangements.

Required Knowledge

• Advanced user of Microsoft Office Suite. (Word, Excel, PowerPoint, Outlook, and TEAMS)
• Intermediate user experience with ADOBE PDF

Core Competencies for Success

• Ability to think and work with technical details in an organized, prioritized fashion.
• Advanced level of communication with the ability to manage multiple personality types.
• Passion for timely production of high-quality work.
• Adaptability to changes in processes and assignments.
• Tendency to ask (and answer the question "How can this be done better?"
• Speed and accuracy with technical documentation creation, data entry, and transcription.
• Deep understanding of technically written composition, grammar, spelling, and formatting.

Leadership Behaviors

• STRATEGIC - Take a long-range, broad approach to problem-solving and decision-making through objective analysis, thinking ahead, and disciplined planning and execution.
• COMMUNICATION - Explaining things clearly and thoroughly; expressing thoughts and ideas readily; keeping others well informed; setting forth viewpoints; being explicit about what is needed and wanted.
• EXCITEMENT - Getting others enthusiastic and involved; engaging in a high-energy manner; generating excitement; being lively and dynamic; creating a high-activity environment.
• MANAGEMENT FOCUSED - Making things happen; being influential; taking control of a situation; providing guidance to others; and acting as a facilitator; Always leave or end conversations with clients and co-workers feeling better for having met you.

Benefits

• Medical/Vision/Dental
• 401(K) with partial company matching.
• Life Insurance
• Short/long term disability
• Paid vacation
• Paid sick leave.
• Eight (8) paid holidays.
• Educational reimbursement programs
• Vehicle allowance (conditions apply)

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Job tags

Salary