University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 3/11/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 3/20/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Development Assistant will provide administrative support as well as development support for complex and confidential projects. Administrative support responsibilities include: high volume calendar support, handling a large volume of mail and email discriminately, assisting with the preparation, research and gathering of materials and information for meetings and events, drafting, editing, and proofreading correspondence, briefings and reports for senior university officials, and entering contact reports and necessary actions in database system for senior-level development officers. Incumbent will provide complex event management support for small, private lunches and dinners for high level donors as well as large scale receptions. The incumbent will also create and maintain department contracts, purchase orders, reimbursements, travel and other expenses records as assigned. As requested, manage special projects of a highly confidential and sensitive nature. Incumbent will interact with all levels of the organization, including campus executive administration, other offices of development throughout the campus, and Advancement. Incumbent will be responsible for independent problem solving and performing duties with high quality service, utmost courtesy and confidentiality, using a group-process approach to accomplishing work. Under supervision of the Executive Director of Development-Strategic Initiatives, the incumbent will provide administrative, fiscal, and development support.
Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at: UC San Diego Staff Associations network and Campus Community Centers.
Demonstrated experience and proven ability to function at a high administrative level in providing executive level support while representing the organization's best interests at all times.
Demonstrated interpersonal skills with the ability to interact in a positive manner with diverse and demanding clientele, including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators, using a high degree of tact, diplomacy, and discretion, with emphasis of flexibility and professionalism. Ability to encourage and develop a collaborative and positive environment among colleagues.
Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times. Ability to coordinate workflow in an office with a multitude of diverse activities running simultaneously.
Demonstrated knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports, and skill to monitor financial activities and transactions for report generation.
Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Foster the Principles of Community. Demonstrated ability to maintain confidentiality in all matters, including those relating to sensitive donor relations issues.
Demonstrated ability to arrange and coordinate logistics, and support meetings and community and special events.
Demonstrated writing/composition/spelling/proofreading skills: to compose clear, concise correspondence with strong, demonstrated knowledge of grammar, punctuation, spelling and format. Skill in editing own and others' work. Ability to take and transcribe minutes.
Demonstrated verbal communication skills to provide information clearly to a broad variety of people, both in person and on the telephone.
Demonstrated experience in producing gift reports from database on private support; proven ability to ut
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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