Administrative Strategic Coordinator

Location

Boston, MA | United States

Job description

The Administrative Strategic Coordinator is a critically important role that enables both 2Life’s President and 2Life’s CEO to work effectively with internal and external stakeholders while fulfilling their commitments to 2Life Communities’ mission, partners, funders, and Board of Directors. The Administrative Strategic Coordinator supervises the Manager of Administration and Corporate Governance. Bringing a combination of exceptional project management skills and deep emotional intelligence, the Administrative Strategic Coordinator uses their relationship-building orientation to build trust, create buy-in, and ultimately help to advance organizational performance.

The Administrative Strategic Coordinator provides support to the President, the CEO and SLT across all aspects of their work, facilitates strategic and annual planning, manages board relations and logistics of board meetings (including preparing minutes), spearheads special projects, and functions as an overall utility player who is able to step in and support a broad range of initiatives, knowing when and where to call on key resources. 

Essential Job Functions:

• Support the workloads of the President and the CEO and prioritize their time by managing their time, schedules and information flow, resolving issues, providing analysis and advice on key needs
• Partner with the President and the CEO to build Board engagement, including stewarding individual relationships and managing the preparation, execution, and follow-up of presentations at Board and Committee meetings
• Manage SLT retreats, off-sites and other working groups or meetings as needed
• Manage other projects as prioritized by the President and the CEO, leading the scoping, planning, and management of projects to produce high-quality, timely deliverables

Communication:

• Support President’s and CEO’s communications, ensuring presentations and written materials are high quality, crisp, on message, and effective for the audience
• Systematize knowledge management, so internal teams have accurate and up-to-date information on strategic priorities, projects in the pipeline, key areas of innovation, and external facing communications
• Support communications of the President and the CEO by managing email information flow, responding to and/or referring internal and external inquiries to the appropriate individual
• Gather input for and draft the President’s Report and periodic updates for the Board.
• Partner with the President and the CEO to develop and maintain an organizational framework for managing and reporting on key initiatives of the President and the CEO and the Board of Directors 
• Attend external and Committee/Task Force meetings as designated
• Function as a trusted conduit for staff to the President to the CEO 

Annual Planning and Alignment:

• In partnership with the President, oversee the organization-wide annual work plan process to promote understanding of and investment in the strategic plan and connect individual and department efforts to our greater mission
• Facilitate six-month organization-wide check-in to enable teams to review and realign priorities as needed
• Partner with Senior Leadership Team to update key performance dashboards

Knowledge, Skills & Abilities:

• Bachelor’s degree (Master’s degree preferred) in Management, Human Development, or relevant area
• Approximately 3 - 6 years of relevant professional experience; knowledge of organizational development and nonprofit management preferred
• 1 -3 years of management or supervisory experience preferred
• Demonstrated success executing against a strategic plan, including building systems and processes to monitor progress and identify and problem-solve around challenges
• Understanding of the multi-faceted role of a senior executive and the ability to work in close partnership to leverage the executive’s time
• Demonstrated project management experience, including scoping, planning, and executing, keeping within budget and timeline, and identifying necessary resources, financial and human
• Ability to effectively envision, plan for and execute meetings that are appropriate for the audience and simultaneously build culture and team while driving organizational priorities
• Exceptional level of professional judgment; able to identify what information needs to be shared, with whom, when, and how, while aligning with the President and the CEO around decision-making roles
• Strong analytical skills

2LIFE COMMUNITIES provides superior housing to older adults of all backgrounds who can thrive independently within a supportive environment. We are a mission-driven organization with a vision whereby all older adults have the opportunity to age in community – to live a full life of connection and purpose in a dynamic and supportive environment. We are continually evolving support services to meet the needs of our diverse residents as they age. 

2Life Communities owns and operates over 1,300 units of affordable rental housing located within six campuses in metropolitan Boston. With another 210 apartments under construction and more in planning, we expect to add another 600-700 units within the next several years as we complete projects in active planning and construction phases.

Benefits And More:

We offer a very rich benefit plan which for individuals adds 27% on top of the base pay and over 30% for employee +1 and families. Our rewards program includes but not limited to:

• Robust medical and dental plan
• Vision 
• Employer-paid life and AD&D, STD, and LTD insurance 
• 401(k) plan
• Paid vacation 
• Paid holidays 
• 2 floating holidays 
• Pet insurance
• And more!

The above statements intend to describe the general nature and level of work performed by people assigned to do this job. The above does not intend to be an exhaustive list of all responsibilities and duties required.

We desire to build and cultivate an inclusive environment that brings together a diverse workforce with unique experiences, backgrounds, talents, and perspectives.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

2Life Communities provides superior housing to older adults of all backgrounds who can thrive independently within a supportive environment. We are a mission-driven organization with a vision whereby all older adults have the opportunity to age in the community – to live a full life of connection and purpose in a dynamic and supportive environment. We are continually evolving support services to meet the needs of our diverse residents as they age; we partner with health care providers to identify innovative ways to support residents’ overall health and well-being, and we engage with the broader community through our Village Center program. We have five campuses in metropolitan Boston and plans for additional housing for older adults soon.

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