New Mexico State University
Location
New Mexico | United States
Job description
Position Title: Admin Asst, Assc
Employee Classification: Admin Asst,Assc
College/Division: Cooperative Extension Service
Department: 312200-ADMIN PRGM RIO ARRIBA
CTY
Internal or External Search: External - Open to all applicants
Location: Cooperative
Extension Locations
Offsite Location (if applicable): Rio Arriba County
Target Hourly/Salary
Rate: $16.05
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt :
Non-Exempt
Summary: ** This position is located in Abiquiu, NM**
Admin Assist position available in Rio Arriba
County, NM .
Classification Summary: Under direct supervision, performs a variety of administrative and staff
support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures.
Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and
reports, and prepares a range of administrative documents.
Classification Standard Duties: Establishes,
maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which
may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in
nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges
meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual
schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office
supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic
administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to
routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities
of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative
problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls;
maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.
Required Education,
Experience, Certification/License, Equivalency Required Education:High School diploma or GED certificate.; Required
Experience:One (1) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or
certificate may substitute for years of experience.; Required Certification/License:
Knowledge, Skills and
Abilities KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services
ordering and inventory control.; SKILLS:Skill in records maintenance; skill in the use of operating basic office equipment; word processing
and/or data entry skills; organizing and coordinating skills; receptionist skills.; ABILITIES:Ability to perform simple accounting
procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability
to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to
create, compose, and edit written materials.
Job Duties and Responsibilities Under direct supervision, performs
a variety of administrative, finance, and staff support duties for the County Director, County Agents, and other office staff, which require
a range of skills and a knowledge of the Extension Offices finances, Agents programs and 4-H policies and procedures.
Answer phones,
emails and in person customers that visit the office. Become familiar with the various programs and activities conducted within the office
and be able to direct customer/clientele to the appropriate agent. Disseminates basics about upcoming events as well as other avenues of
information for clientele/ customers. Communicate policy and procedures with Agents and other office staff. Assist 4-Her's, volunteers, and
parents with registration, project material and 4-H policies and procedures. Sorts, screens, and distributes incoming mail. Maintains county
website and social media platforms. Resolves routine administrative problems and answers inquiries concerning activities and operations of
departmental processes. Performs a range of staff and /or operational support activities. Prepares finance documentation for different types
of payments for utilities, agent travel, program activities and office equipment. Tracks county finance monthly for proper spending and
reconciliation of departmental procurement card. Carry out administrative duties as necessary such as filing, typing, coping, binding,
scanning etc. Orders, stocks, and distributes office supplies. Establishes, maintains, processes and updates files, records and /or other
office documents. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
Drafts or prepares responses to routine inquiries; prepares photocopies and or flyers for events. Operates a variety of office equipment.
Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining one or more
individuals' schedules/ calendar. Makes travel and lodging arrangements, either directly or through a travel agency. Assist staff members in
preparation for programs. Maintains computer and manual filing systems. Maintains Civil Rights files and contact reporting. Maintains office
hours while agents are in the field delivering programs. The Administrative Assistant works under the direction of the County Program
Director. County directors are administratively responsible to the District Directors. The Administrative Assistant receives initial and
continuing training, follows established guidelines for subject-matter content appropriate for teaching, works with designated audiences,
keeps and submits records, and follows established policy guidelines as required by the Cooperative Extension Service and ES/USDA program.
Preferred Qualifications Special Requirements of the Position Department
Contact: Don Martinez, 505-6854523,
[email protected] Contingent Upon Funding:
Contingent upon funding
Bargaining Unit Eligibility: This is a bargaining unit position with American
Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment.
Physical
Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of
average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical
risk.
Job tags
Salary