State of Florida
Location
Bartow, FL | United States
Job description
Requisition No: 824382
Agency: Department of Transportation
Working Title: CONTRACT ANALYST I - 55003042
Pay Plan: Career Service
Position Number: 55003042
Salary: $38,734.38 - $50,126.84
Posting Closing Date: 03/10/2024
Total Compensation Estimator
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
120 / Procurement
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Don Naylor
CONTACT PHONE NUMBER: 863-519-2301
CONTACT EMAIL ADDRESS: [email protected]
ANTICIPATED BI-WEEKLY HIRING SALARY: $ 1,733.24
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Coordinates proper execution of contract documents and agreements in accordance with Florida Statutes, Federal requirements, Administrative Rules, and Department policies and procedures. Executes supplemental amendments, amendments, time extensions and completion agreements. Obtains and verifies documentation necessary to secure contract document execution. Reviews contractual documentation for accuracy and funding commitment. Utilizes the Department’s electronic signature software for contract execution. Prepares and posts advertisements and ensures compliance with applicable procedures. Inputs shortlist and/or final ranking.
Performs data entry into the Consultant Invoice Transmittal System (CITS).
Inputs and maintains data in the Professional Services Information System (PSI). Reconciles the contract documentation included in the contract file with PSI database.
Routes incoming and outgoing documents for the Procurement Office. Logs documents, as needed. Processes general correspondence and route incoming phone calls. Acts as the custodian for the office equipment. Prepares technical reports and tables. Schedules appointments and meetings. Prepares travel arrangements and process travel. Prepares and monitors the office budget. Attends staff meetings, records meeting minutes, and distributes as necessary.
Enters required contract data into the PSI and other procurement related systems. Reviews PSI data and updates PSI as needed.
Enters and maintains required information in the FDOT-Florida Accountability Contract Tracking System (FACTS).
Monitors contract term for active Professional Services contracts and coordinates required contract actions with project management. Conducts contract research and analysis to prepare amendments, including but not limited to, time extensions and certification of completion agreements.
Coordinates Public Records Requests, as appropriate; ensures confidential and/or exempt information is redacted, when necessary, in accordance with Department procedures.
Maintains the File Transfer Protocol Site and ensures Professional Services selection information is uploaded timely, accurately and in accordance with Department procedures.
Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings. Schedules and facilitates public meetings as required. Coordinates and schedules debriefing meetings as needed/requested. Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S. Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal. Documents and maintains meeting minutes for all public meetings.
Maintains district Sharepoint or intranet site using Sharepoint Designer or other web authoring software.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of word processing, spreadsheet, internet, database and personal computer applications; Knowledge of website publishing; Knowledge in Sharepoint Designer or other web authoring software; Skilled in planning, organizing, and coordinating activities and assignments; Ability to communicate effectively and appropriately both verbally and in writing; Ability to apply procedures, rules, guidelines and regulations related to procurement; Ability to exercise independent judgement, complete assignments and meet deadlines with minimal supervislon; Ability to work effectively as a team member.
OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.
MINIMUM QUALIFICATIONS: An associate's degree from an accredited college or university and one year of non-professional or professional business experience. A bachelor's degree from an accredited college or university can substitute for the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education. Florida Certified Contract Manager (FCCM) or Engineering Intern (E.I.) license can substitute for 2 years of experience.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
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