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Location

Fairfax, VA | United States

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Job description

Department: Advancement and Alumni Relations

Classification: GMU Worker

Job Category:  Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Average 29 hours/week, Monday-Friday, during core business hours

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary:  Salary commensurate with education and experience

Criminal Background Check:  Yes

About the Department:

The University Advancement division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 135 full-time employees. Functional units within Advancement include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.

Advancement's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university's aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.

About the Position:

Working with the Advancement HR team, this position is responsible for assisting with various Human Resource functions for the division of Advancement and Alumni Relations including the transactional efforts for the HR function including maintaining proper documentation. Additionally, the position collaborates with the Advancement HR team on project management, communication, recruitment, onboarding, and offboarding. The position also assists with special projects, as assigned.

Responsibilities:

HR Transactions and File Management:

• Responsible for submitting and tracking completion of various HR transactions: EPAFs, onboarding packets, DocuSign, dynamic forms, etc. using appropriate software for tasks;
• Assists with inputting job descriptions into PageUp with correct workflows;
• Ensure standards in naming conventions and storing of confidential files;
• Track and maintain data for various files including telework agreements, resumes, etc.; and
• Direct questions regarding transactions and file management to appropriate department or team member.

Assist with Recruitment, Onboarding, and Offboarding:

• Assist recruitment coordinator with job postings, scheduling interviews, coordinating with candidates, workflows in ATS, and compiling recruitment documentation, as necessary;
• Assist with preparing recruitment reports;
• Ensure proper steps are completed for onboarding and offboarding of new employees: EPAFs, onboarding packets, DocuSign, team notification, etc.;
• Assist with new hire first day in person, as required;
• Assist with maintaining talent pool;
• Assist with creating and maintaining organizational charts;
• Assist with creating and maintaining onboarding presentations and administering as necessary; and
• Direct questions regarding recruitment, onboarding, and offboarding to appropriate team member.

HR Project Management: 

• Research and implement project management best practices for the industry;
• Assist team members in optimizing and maintaining processes;
• Build and maintain various "boards" and "dashboards" in identified project management software; and
• Collaborate with other teams to improve processes.

Other duties as assigned within the scope of the role:

• Assist with management of generic inbox;
• Assist other team members with tasks that benefit the department;
• Triage HR related questions to appropriate team member;
• Assist with HR related communications, as necessary; and
• Assist HR team with special projects, as assigned.

Required Qualifications:

• Knowledge of general HR principles;
• Demonstrated communication skills (both oral and written);
• Customer service skills and orientation; 
• High attention to detail and the capability to maintain discretion and confidentiality;
• Skills to provide all aspects of executive-level administrative support, especially communication with and generation of external correspondence;
• Ability to work independently and collaboratively and to complete multiple tasks within tight deadlines while staying organized;
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
• Ability to adapt to various changing priorities; and
• Experience working in a customer service environment (at least one year).

Preferred Qualifications:

• Knowledge of project management systems;
• Knowledge of relational databases (Ellucian Banner or similar software) and data mining skills;
• Experience with scheduling;
• Experience working in a HR-related environment; and
• Experience working with PageUp, or similar ATS.

Instructions to Applicants: 

For full consideration, applicants must apply for  Human Resources Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date:  February 6, 2024

For Full Consideration, Apply by:  February 20, 2024

Open Until Filled?:  Yes

About George Mason University

George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.

Connections working at George Mason University

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