State of Alaska
Location
Fairbanks, AK | United States
Job description
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What you will be doing:
The Department of Environmental Conservation (DEC), Division of Spill Prevention and Response (SPAR), Response Fund Administration Program (RFA) is seeking a dynamic individual to join our team as an Administrative Assistant 1. This position provides office administrative support for the Fairbanks office in the areas of travel, property management, building management, customer service, mail distribution, supply management, travel and purchasing log reconciliation, and a full array of miscellaneous administrative support for division staff. Duties are oriented toward fact finding, information compilation, tracking, and monitoring of administrative duties. This position may also provide clerical support in the event of a significant spill event.
Our organization, mission, and culture:
RFA’s mission is to manage the Response Fund as a viable, long-term source for the state’s core spill prevention and response initiatives, maintain contracts with private firms engaged in cleanup, and remediation work for the department.
The Administrative Support Section coordinates, organizes, prepares, and develops various purchasing, budgeting, financial and personnel type forms and procedures. The section provides technical assistance to all division staff. The section works closely with other RFA leads and SPAR program managers in all administrative areas.
The ideal candidate would have the following knowledge, skills, abilities, and experience:
The benefits of joining our team:
This position is part of RFA’s Administrative Support Section, which has employees in three different cities and provides division-wide support across the state. The section is a very tight knit family that assists, supports, and encourages each other in order to ensure the division’s mission is supported. There are many benefits to joining the SPAR Administrative team including a flexible work schedule and training opportunities. We believe that a welcoming, positive work environment attracts and retains employees, drives engagement, and impacts happiness which ultimately affects performance.
The working environment you can expect:
This position is located at 610 University Ave in Fairbanks, and the candidate will be part of a dynamic team of professionals. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, other state agencies, and the general public.
Who we are looking for a candidate that has experience in the following areas:
A successful applicant will have some or all of the following competencies addressed in their application package.
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
NOTE: The State of Alaska does not provide VISA Employer sponsorships.
WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘govermentjobs.com’ domains, visit the Lost Password Help page located at:
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to [email protected].
For specific information in reference to the position please contact the hiring manager:
Elizabeth Majetich
Administrative Officer 1
Phone: (907) 269-7538
Email: [email protected]
Job tags
Salary
