Kelly Services
Location
Gaithersburg, MD | United States
Job description
Description:
Responsible for performing a variety of secretarial, administrative and project-oriented activities in support of their function. Responsible for the effective and efficient day to day management and organization of activities for 2-3 senior leaders from the Global Haematology organisation in a dynamic, fast-paced and exciting area within the AZ US team. Also provide high level support to the broader commercial team, totaling up to 8 team members. Applicant will have good workload management and prioritization, possess effective problem-solving and decision-making skills.
Extension based on business needs and performance.
Hybrid, up to 40% remote.
The ideal person should be confident in working independently and with ambiguity, as well as being a strong team player and able to work in a global environment.
Main Duties and Responsibilities:
• Comprehensive diary management, to ensure that efficiency and time management is maximised - Prioritising and managing complex diary arrangements, giving advance notification of commitments, keeping all updated about changes and ensuring follow-up of actions from meeting minutes in appropriate timescales
• Organises internal and external meetings, room bookings, hospitality etc on behalf of the Leadership Team
• Provides comprehensive support in setting up virtual meetings (Microsoft Teams/Zoom)
• Management of email correspondence as required
• Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs for the global Haematology organization
• Possesses excellent overall knowledge of customers’ needs and the business and utilizes this knowledge to provide proactive customer support
• Become an expert in company systems and administrative processes
• Ensures personal compliance with all required company policies and processes including time reporting, required training, Workday information, and expense management
• Research travel and accommodation options, agree and organise most effective option and produce detailed travel itineraries
• Facilitate the most effective use of the Executive’s time, ensuring they are aware of diary commitments as well as allocating time to ensure appropriate follows up on actions
• Accuracy in expense submissions
• Raise PO’s and contracts as required
Essential for the role:
• Experience?in a senior administrative role or supporting senior leaders
• Strong organizational skills
• Strong verbal and written communication - ability to communicate clearly and effectively with senior leaders and external partners
• Demonstrated ability to effectively work in a global environment and able to prioritize time sensitive assignments
• Proven ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook, and ideally Concur Travel and Expense system.
• Flexible to adapt to ever-changing needs and deadlines
• Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion
• Able to demonstrate tact, persuasion and/or negotiation
• A curious mindset who thrives in a fast pace environment
• Ability to adapt and work collaboratively with different levels of need and seniority
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Find what’s next with Kelly ® .
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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