Office Manager

Location

Austin, TX | United States

Job description

Looking to be surrounded by remarkable, passionate individuals in your workplace? Tri Pointe Homes is always looking for employees to push our place in the industry forward with a top-tier home buying experience.   If this sounds like a career for you, apply to be a part of our great team.

Tri Pointe Homes Austin is looking for an innovative and energetic individual to join our talented group as an Office Manager.

Position Highlights: In this multifaceted role, you will support the division leadership team and Human Resources Manager. This position will perform a variety of tasks, some of which are confidential and complex in nature. This position duties will range from managing complex calendars, expense reports, travel arrangements, event coordination to serving as a point of contact in all thing’s office related.

Position Responsibilities:

• Own all aspects of the daily office operations.
• Oversee Front Desk Concierge, including training, mentoring, delegating appropriate and meaningful work while providing direction, feedback, and support.
• Organize and help facilitate office moves (e.g., relocating employees, expanding to additional office space, moving into entirely new spaces, etc.)
• Respond promptly to all Facilities requests, issues, and complaints. Oversee to ensure issues are being solved promptly.
• Serve as point of contact for office facility 24/7 for employees and the property manager, including but not limited to, maintenance, pest control, keys, janitorial, heat/air and other building issues.
• Assist Marketing with ordering and maintaining interior and exterior signage for the Home Office.
• Coordinates and maintains all office related contracts and service orders.
• Responsible for facilitating lease payments, preparing all office related invoices, and sending to accounting for processing.
• Setup, maintain and administrator access to divisions for national office related accounts (i.e., delivery companies, office supplies, etc.)
• Order all office related supplies.
• Provide training and mentorship to division office managers. Coordinates divisional Office Manager collaboration meetings.
• Act as a resource and subject matter expert sharing industry expertise, best practices, and thought leadership.
• Receives and distributes communications from property manager regarding the Office Facility to all office personnel, creates correspondence and office memorandums as needed.
• Handle tasks related to office and inter-office communications, office set up, and administrative matters.
• Build and maintain relationships with divisions, team members, vendors, and contractors to effectively maintain and support office needs as the primary point of contact
• Responds on a routine basis to emergency codes and advises the first response team on chemical hazards and exposures.
• Ensure all site-specific documentation and reports are completed accurately and on time including safety program compliance.
• Create and maintain parking, elevator, and building access cards. Coordinates extended stay parking.
• Maintain and distribute master phone list.
• Orders and maintains parking validations and distributes, as needed.
• Ensure compliance with administrative, legal, and regulatory requirements of all governmental and accrediting agencies as they relate to facilities, maintenance, and safety.
• Continuously working to enhance the office environment and overall ambiance to ensure alignment with the organization's values and culture.
• Working collaboratively with the Compass committee on office events.
• Performs other duties as related

Position Qualifications :

• High School diploma required; BA/BS preferred.
• Minimum 5 years of experience in a fast-paced office
• Management and Customer Service experience Strong administrative skills
• Excellent organization and attention to detail
• Excitement and enthusiasm for planning and executing tasks or events
• Strong oral and written communications skills
• Ability to work in a fast-paced environment with critical deadlines
• Strong ability to multitask
• Able to handle sensitive information with discretion 
• Excellent problem-solving and organizational skills 

Tri Pointe Homes was recognized as a Great Place to Work-Certified company for 2021-2024. To find out more and view our certification click HERE.

At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company’s strength relies on the diversity of the team and the unique, innovative ideas everyone contributes.

Pursuant to the California Consumer Privacy Act of 2018, if you are a California resident, you have the right to know the categories of personal information that we collect about job applicants, employees and their emergency contacts and beneficiaries, and independent contractors. Please click   here   for a description of our personal information collection practices.

We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.

Job tags

Salary