Location
Queens, NY | United States
Job description
What we’re looking for…
- We are looking for an Executive Assistant to support the President in a timely and professional manner. You will provide high quality administrative and clerical assistance in our New York office.
- Strong organization, attention to detail, prioritization and multi-tasking skills are a must!
- 1-3 years of personal assistant/executive assistant experience is required.
About the Position
Duties and responsibilities include the following (other duties may be assigned):
- Manages calendar of the Executive team and independently schedules appointments daily.
- Arranges travel accommodations for the President and Executive team by coordinating with airlines, hotels and/or travel agents.
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
- Coordinates with Administration team to plan company events such as the Annual Holiday Party, company picnic and executive meetings.
- Manages and coordinates with family staff, vendors, and contractors for day-to-day items and various projects at multiple properties.
- Assists in performing miscellaneous tasks such as managing household inventory and vehicles, running errands, repairing household items, etc.
- Acts as a spokesperson for the President on all matters, sometimes making administrative decisions and taking action in the President's absence.
- Maintains a high level or confidentiality and trust.
Work Schedule
New York Office 9:00 am – 6:00 pm EST
Qualifications
- Bachelor's degree
- 1-2 years of experience as an Executive Secretary, personal assistant, or equivalent.
Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office.
Salary $60,000-70,000 annually based on educational level and experience.
Perks & Benefits of OEC Group
After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:
- Full Health Insurance Coverage (Medical Vision and Dental) – Paid for by the company
- Life and Accidental Insurance Coverage
- Vacation/ Personal/ Floating Days
- Biannual Performance Review with opportunities for mid-year salary adjustment and year-end bonus (contingent upon company financials and on-the job performances)
- 401K Retirement Plan with up to 3% company match
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit for long periods of time, and requires the ability to speak and hear. Specific vision abilities required by this job include close vision for data entry.
<10% of travel required, may be responsible for visiting event venues, etc.
About OEC Group
Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. We provide our customers with import and export services, as well as, door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.
Company Culture
OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!
OEC Group is an Equal Opportunity Employer.
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