Location
Bethlehem, PA | United States
Job description
Minerals Technologies Inc. (MTI) is a leading, technology-driven specialty minerals company that develops, produces, and markets a broad range of mineral and mineral-based products, related systems and services. MTI serves a wide range of consumer and industrial markets, including household and personal care, paper, foundry, steel, construction and environmental solutions around the world. The company reported global sales of $2.1 billion in 2022.
MTI focuses on two major segments –
Consumer & Specialties and
Engineered Solutions .
Our Consumer & Specialities segment offers technologically enhanced products to consumer-driven end markets plus specialty additives that become functional components in a variety of consumer and industrial goods. This segment includes our Household & Personal Care and Specialty Additives product lines. The Household & Personal Care product line provides mineral-to-market products that serve consumer-oriented end markets including Pet Care, Personal Care, Fabric Care, Edible Oil, and Renewable Fuel Purification. Our Specialty Additives product line provides mineral-based technologies serving Paper, Packaging, Sealants & Adhesives, Paint & Coatings, Ceramics, Plastics, Food & Pharmaceutical markets.
Our Engineered Solutions segment offers advanced process technologies and solutions that are designed to improve our customers’ manufacturing processes and projects. This segment includes our High-Temperature Technologies and Environmental & Infrastructure product lines. Our High-Temperature Technologies product line offers specially-formulated blends and technologies primarily for Foundry and Steelmaking industries. Our Environmental & Infrastructure product line provides waterproofing, water purification, remediation and other fluid management technologies for critical projects for Remediation, Water Purification, and Infrastructure.
MTI provides a business environment and promotes a culture that encourages all employees to contribute to our success. We have long been committed to the recruitment and advancement of the most talented and qualified people. We recognize that MTI’s ability to provide the highest caliber of products and services is enhanced by a workforce that reflects the diversity of the communities and countries in which we work.
Job Summary
The Global Payroll Manager, under minimal supervision, is responsible for directing the operations of MTI’s Human Resource Information Systems and Payroll Systems globally. Responsible for developing, implementing, and modifying system requirements, overseeing the maintenance of internal database files and tables, and developing custom reports to meet the requirements of company management and staff. Responsibility for understanding and monitoring payroll related legislation to ensure compliance.
Primary Duties and Responsibilities
- Manage Payroll Department for a global, publicly traded, manufacturing company.
- Responsible for timely and accurate payroll processing on a bi-weekly & weekly payroll for approximately 2000+ salaried, hourly, union, and temporary employees in multiple countries .
- Audit input and accuracy of data prior to completion of payroll.
- Compile and maintain payroll data such as hours worked, attendance, vacation hours, taxes, insurance, sick time, holiday pay and personal time.
- Responsible for coordination and processing of payments to third parties (e.g. non-1099 payments -- garnishments and tax levies).
- Process 401k plan reports/wire transfer documentation
- Manage year-end process.
- Responsible for the accuracy of W-2 processing and reporting.
- Consolidate, analyze, and report all payroll related information for the general ledger and management.
- Ensure strong system of internal controls and procedures exists to comply with internal and external audits and SOX requirements.
- Reconcile all federal, state, and local quarterly tax returns.
- Maintains familiarity with federal, state, and local employment tax and payroll regulations as well as visa regulations.
- Manage, maintain, and program the Time & Attendance system, Kronos, or other.
- Responsible for managing and administering payroll related system(s) implementations and interfaces
- Responsible for table maintenance and managing changes in the, PeopleSoft, ADP or other HRM.
- Handle security access requests/changes for both PeopleSoft, ADP, and the Kronos Time & Attendance Systems.
- Establish payroll calendar for the company.
- Ensure accuracy in the tax tables by testing tax updates provided by PeopleSoft.
- Conduct testing after tax updates are made.
- Support Payroll Department personnel duties, and ensure strong team exists.
- Responsible for problem tracking, escalation, and resolution.
- Identify team and individual development opportunities.
- Other duties and special projects as assigned.
Other Duties and Responsibilities
- Work directly with payroll staff to generate the U.S. bi-weekly payroll, performing such duties as loading excel timecard data into PeopleSoft payroll pay sheets, reconciling Kronos hours with PeopleSoft payroll hours for several sites, generating and printing paychecks and advice stubs, generating and distributing payroll interface files.
- Troubleshooting errors in performing payroll processing to ensure that payroll is done on time.
- Other duties as assigned
OE/Lean
- Leads and actively participates in the implementation of sustainable improvement processes, such as 5S, Kaizen, Daily Management Control, Standard Work and Problem Solving.
- Manages individual employee involvement in continuous improvement activities to ensure equal opportunities are available for all department members to participate and contribute.
The requirements listed in the sections that follow are representative of the knowledge, skills and/or abilities required to perform the duties of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions (primary duties) of the job.
Education & Experience:
- Bachelor’s degree in accounting, finance, or related discipline
Knowledge, Skills & Abilities:
- Must have 10 years relevant payroll experience.
- Experience with ADP, PeopleSoft, and Kronos Time and Attendance Systems is required.
- Must have extensive knowledge of the payroll process, compliance rules and regulations in a global environment; extensive knowledge of time and attendance tracking and related issues.
- Solid understanding of the impact of payroll and related taxes on financial reporting.
- Ability to interpret garnishment and levy correspondence and apply to payroll processing.
- Knowledge of payroll controls and audit techniques.
- Ability to produce, verify and administer standard and ad-hoc payroll reporting.
- Familiarity with change management and human resource issues.
- Full understanding of system interfaces.
- General PC skills & software including Excel and MS Word for Windows.
- Must have the ability to work under pressure to meet deadlines and manage several projects simultaneously.
- Excellent oral and written communication skills, be a
- Self-starter with good management, communication, interpersonal and general business skills.
- Strong mathematical, analytical, organizational, and problem-solving skills.
Travel:
- Travel may occur domestically and internationally as required
Working Conditions:
- While performing the duties of this job, the employee is typically required to regularly conduct work in a controlled office environment, moving around the office as needed, sitting at a desk, using office equipment, including but not limited to a personal computer, fax machine, copier and telephone, read, write, listen, speak, and understand English, have the ability to work independently, be dependable and maintain confidential information, integrity and composure at all times.
- Constant contact with individuals internal and external to the organization at all levels occurs via various methods of communication, typically including face-to-face discussions, electronic mail, phone calls, written letters and/or faxes.
- The employee is expected to be self-directed, take initiative and be persistent when appropriate to accomplish necessary duties and keep busy without prompting. Additionally, the employee is expected to be adaptable/flexible to changing work assignments, analytical, organized and detail-oriented, perform multiple tasks at once, compose correspondence and other documentation in a professional manner, express ideas constructively, actively listen to others, manage time effectively and efficiently to meet deadlines, learn and memorize procedures, display a cooperative attitude, read, understand and follow all company, job specific and safety policies/procedures, and attend/use all required training.
Work Hours:
- Must have ability to work the shift/number of hours in which duties need to be accomplished, including overtime, holidays, and weekends, as necessary.
Safety Training:
- A new employee hired to perform the duties of this position is required to be provided New Employee Training by a qualified individual or through the online training system. Additionally, an employee must be provided further training if a job duty/task has changes that will affect the health and safety aspects of that employee’s position.
- Additional refresher safety training will be required as management deems appropriate or as dictated by government regulations.
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