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Location

Hill Air Force Base, UT | United States

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Job description

The Opportunity
Join BAE Systems' Air & Space Force Solutions and be part of a diverse and enthusiastic team who solves some of the world's most complex technical challenges. Contributing day-to-day for the Hill Air Force Base BAE team is refreshing, and the flexibility in the work week is unmatched. For the fifth consecutive year, BAE was named among the Salt Lake Tribune's 2022 "Top Workplaces," by its employees, earning special distinction for providing a healthy work-life balance for our valued employees. We work very hard to ensure this is a great place to work!
There is never a dull moment on this strategic effort, a cornerstone for the nation’s security! The Sentinel Intercontinental Ballistic Missile (ICBM) Program will completely replace the aging Minuteman III (MMIII) ICBM, an undertaking not performed in over 50 years. This program is considered a “mega-project” and one of the most complex in the history of the Department of Defense. The new ICBM weapon system acquisition effort brings with it the newest digital engineering tools and Model-Based Systems Engineering (MBSE) practices to meet existing warfighter requirements, while having the adaptability and flexibility to affordably address changing technology and threat environments through 2075. As part of the U.S. Air Force's Integration Support Contract (ISC), BAE Systems provides advisory and assistance services in the areas of engineering, logistics, management, scientific analysis, and other subject matter expertise to augment and optimize management of the Sentinel ICBM Prime Contractor.
The Location
Why Utah? You’ve got to see it to believe it! Utah is an amazing state with diverse geography, a unique culture, and an exceptional quality of life. We are located north of Salt Lake City at the foot of the beautiful Wasatch Mountains. The area offers an incredible range of outdoors pursuits across the seasons including hiking, climbing, hunting, fishing, camping, boating, mountain biking, and world-class skiing at resorts that hosted the 2002 Winter Olympics. The state is home to five amazing National Parks and an easy drive from two more: Grand Teton and Yellowstone. The Salt Lake City area offers a vast array of cultural activities and businesses including multiple professional sports teams. It is a western states hub for world class, cutting-edge medical care. The Salt Lake International Airport offers easy, direct access to just about anywhere in the world.

The Role
BAE is looking for an experienced and exceptional Executive Assistant (EA) for an exciting opportunity supporting the Air Force's next-generation Intercontinental Ballistic Missile (ICBM) Sentinel Program. This Executive Assistant will directly support Sentinel Air Force Senior Leaders at Hill Air Force Base, Utah, and report to the BAE Systems Division Team Lead. This position will also work with a highly skilled team, providing critical support to managers and employees, assisting in daily office needs and managing general administrative activities, including data collection, data management, measuring and monitoring performance, schedule management, planning, updating government systems, and reporting program status internally to program management.
Duties may include the following:

• Substantial and frequent multi-tasking

• Develop and coordinate reports, information papers, and organizational briefings

• Coordinate and monitor action items, tracking suspense's, and responses

• Prepare and maintain agendas, schedule meetings, maintain calendars, and conference room schedules

• Assist with development and implementation of program schedules and project plans

• Use government travel systems to ensure travel is efficiently scheduled

• Plan and execute organizational activities for both internal and external agencies

• Determine customer requirements and translate these requirements into organizational plans

• Analyze business and technical processes to develop and implement new policies

• Develop process measurement metrics to identify indicators for future improvement

Who You Are
An experienced Executive Assistant with a willingness to learn and contribute in a fast-paced environment. You must possess high energy and be comfortable working with changing priorities. A sample of minimum traits required:

• Collaborator – you love working with a team, and give and receive input effectively

• Communicator – you have strong written and verbal communication skills

• Professional – you are highly professional and courteous in all you do

• Fast learner – you rapidly absorb and implement an organization’s policies and mission

• Customer-oriented – you always try to anticipate customer needs and work to exceed expectations

• Team-oriented – you are more interested in getting the job done right than who gets the credit

• Detail-oriented – you live for details and constantly ask questions and love learning

Required Education, Experience, & Skills

Required Education, Experience, & Skills:

• 7 years progressive Executive Assistant experience

• Eligible to obtain and maintain a minimum Secret security clearance

• Intermediate to advanced proficiency with Microsoft Office products (Microsoft Outlook, Word, Excel, PowerPoint, Visio, Project), Adobe, and other common business applications, including managing calendars and schedules

• Highly positive attitude, “team player” mentality, results oriented

• Strong initiative, acute attention to detail, and ability to prioritize workloads and multitask effectively

• Excellent customer service skills – trusted and reliable, prompt and attentive

• Excellent interpersonal verbal and written communication skills, able to communicate clearly and concisely

• Fast learner with demonstrated ability to quickly adapt to emerging requirements

Preferred Education, Experience, & Skills

Preferred Education, Experience, & Skills:

• Associate Degree or equivalent certificate + 10 years of related work experience

• BA or BS degree + 7 years of related work experience

• MS + 4 years of related work experience

• ICBM Acquisitions experience

• Active DoD Secret Clearance

• Business Operations Experience

• Agile software tools: JIRA, Confluence

• Classified government IT systems

• Air Force nuclear topic education

Pay Information
Full-Time Salary Range: $64440 - $109530

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

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