Yale University
Location
New Haven, CT | United States
Job description
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 1: Outstanding interpersonal skills to effectively communicate critical information across all levels of management, faculty and staff in both written and oral media.
Required Skill/ability 2: Demonstrated ability to manage multiple priorities and meet deadlines and long term goals across multiple units. Ability to prioritize and multitask. Strong organizational skills. Excellent attention to detail.
Required Skill/ability 3: Well-developed computer skills, including intermediate or greater knowledge of MS Word, PowerPoint and Outlook Email. Demonstrated ability to extract and manipulate data using advanced features of Excel (i.e. pivot tables, formulas, charts and graphs).
Required Skill/ability 4: Demonstrated advanced EPIC patient scheduling and template building demonstrated ability.
Required Skill/ability 5: Ability to work independently as well as within a team. Ability to adapt to a changing work environment and growing program is essential.
Preferred Education: Experience working in a complex medical practice. Oncology experience. Template build experience.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Senior Administrative Assistant
University Job Title: Template Coordinator
Preferred Education, Experience and Skills: Experience working in a complex medical practice. Oncology experience. Template build experience.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
Connections working at Yale UniversityJob tags
Salary
