BLANK AST 3 (Purchasing & Operations Support Specialist) | University of California Davis
University of California Davis
Location
Davis, CA | United States
Job description
BLANK AST 3 (Purchasing & Operations Support Specialist) Job Summary
Department Purpose The Animal Care Business Office (ACBO) provides administrative and operational support for the Animal Care Program (ACP). Led by the Campus Attending Veterinarian / Associate Vice Chancellor, the ACP provides oversight for the use and care of animals in research and teaching at UC Davis. The ACP is organized into three units: 1 Teaching and Research Animal Care Services (TRACS) is the main animal care unit that provides daily care and oversight of animals used in teaching and research at UC Davis; 2 Campus Veterinary Services (CVS) is responsible for ensuring that adequate and humane veterinary care is provided to the research and teaching animals at UC Davis; and 3 Institutional Animal Care and Use Committee (IACUC) oversees the university's animal care and use program and is responsible for reviewing all animal use protocols and amendments, ensuring compliance with federal and state regulations, inspecting animal facilities and laboratories, and overseeing training and educational programs.
Job Summary Under supervision of the Animal Care Business Office (ACBO) Financial Business Officer, this position is responsible for the mission critical function of complex purchasing and accounting/billing of 98% of the laboratory animals purchased UC Davis wide for research and teaching under strict deadlines and in compliance with federal regulations. Provide operational support for the Animal Care Program inclusive of the coordination & processing of animal transfers, imports and exports (includes UCD, UCD Health, and non-UC customers), coordination of facility maintenance requests and management of keys/access. Serve as the primary resource to the customers & visitors of the Animal Care business office. Provide business & administrative support of the three Animal Care Program units: Teaching and Research Animal Care Services (TRACS), Campus Veterinary Services (CVS), and the Institutional Animal Care and Use Committee (IACUC), as needed.
POSITION INFORMATION
Salary Range $27.34/hr. - $39.18/hr. No. of Positions 1 Appointment Type Career Percentage of Time 100% Shift Hours Manager will advise Location Davis, CA Union Representation Yes - CX Benefits Eligible Yes Apply by Date 2/10/24
PHYSICAL DEMANDS - Sit/stand at a computer using a keyboard for extended periods of time.
- Lift and maneuver paper materials with the use of hand cart/dolly weighing up to 25 lbs.
WORK ENVIRONMENT - This position is an essential position and may be required to be on campus up to 100% of the position's work schedule during times of reduced or suspended operations.
- Fast paced environment with office noise, frequent interruptions & competing priorities.
- Work occasional varied lunch hours.
- Work occasional overtime.
- Restricted vacation during peak periods.
- A valid CA driver's license, or ability to obtain one, for travel to UCD offices located on & off the main Davis campus.
- Must be sensitive to humane animal welfare standards; must be sensitive to confidentiality.
- JOB EXPECTATIONS:
- Read and adhere to the UC Davis Principles of Community.
- Animal Care employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on substance abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.
- Must be sensitive to humane animal welfare standards.
- Must be sensitive to confidentiality, exercise discretion and use independent, logical and mature judgment.
- Prioritize and follow through with tasks and work efficiently without supervision.
- Work with changing priorities and demanding workload and willing to adapt to changing administrative needs.
- Identify and solve problems as they occur.
- Commit to quality assurance and process improvement.
- Maintain a positive and collaborative working relationship across campus.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.
MINIMUM QUALIFICATIONS Minimum Education/Experience: - Experience performing data entry functions with a high degree of accuracy for variable data types.
- Experience performing purchasing, accounts payable and other accounting processes.
- Experience using automated accounting systems to process a variety of financial transactions.
Minimum Knowledge, Skills, and Abilities (KSA) : - Interpersonal communication/customer service skills to interact/communicate with a diverse group of individuals (faculty, staff, students, professional researchers, vendors, campus visitors).
- Intermediate computer skills using Microsoft Office (outlook, excel, word).
- Skills to interpret and apply University and departmental policy and procedure.
PREFERRED QUALIFICATIONS Preferred Education/Experience: - Experience using UC Davis automated systems.
Preferred Knowledge, Skills, and Abilities (KSA) : - Organizational and time management skills to independently organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among projects, meet strict deadlines and maintain a high level of productivity & effectiveness under a heavy, varied workload.
- Analytical, problem solving and decision making skills to identify and define problems, and recommend and implement solutions.
- Knowledge of university forms, policies and procedures in the areas of general accounting, self-supporting units, accounts receivable, purchasing, and invoicing.
- Familiarity with campus-wide offices, administrative contacts, campus structure and resources.
SPECIAL REQUIREMENTS Background Check This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Salary Range $27.34/hr. - $39.18/hr.
No. of Positions 1
Appointment Type Career
Percentage of Time 100%
Shift Hours Manager will advise
Location Davis, CA
Union Representation Yes - CX
Benefits Eligible Yes
Apply by Date 2/10/24
To apply, visit The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2022 Jobelephant.com Inc. All rights reserved.
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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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