Executive Office Assistant

Location

San Francisco, CA | United States

Job description

About Us

Hughes Marino is a global corporate real estate advisory firm that has represented companies on tens of thousands of projects, helping them develop and execute on winning corporate real estate strategies. We specialize in representing occupiers of real estate in lease negotiations and structuring, owner user acquisitions, construction and project management, portfolio management, lease auditing, lease administration, capital markets, and facility management.

We are proud to be one of the most award-winning companies in the country, having been named the #1 Best Place to Work in the Nation by Fortune magazine, #2 Top Company Culture in the Nation by Entrepreneur, and the #1 Best Place to Work by local business journals in many of our office locations.

For more information on Hughes Marino's dynamic culture, please visit our Hughes Marino blog, Instagram, Facebook, and YouTube.

The Role

We are searching for a fantastic new Executive Office Assistant to become a valued member of our San Francisco team.

What do our Executive Office Assistants like most about their role? They love working closely with our high-performing brokers on fast-paced and dynamic projects, as well as being an essential part of our team's and clients' success. They also love being a part of our award-winning culture that places great emphasis on a collaborative team environment, building lasting relationships based on trust, and giving appreciation to others. Lastly, they find fulfillment in helping others daily, keeping things organized and running smoothly and efficiently, and being able to successfully multi-task, working on many projects that make the workday fly by.

Your primary responsibility will be to partner with our brokerage team to ensure world-class client experiences, by using our state-of-the-art database management systems. You will manage and maintain broker partners' schedules and proactively follow up with outstanding communication to confirm project details and appointments. You will also support transactions involving many moving parts of the client process, and collaborate with a variety of internal team members and external stakeholders. Perhaps the most fun aspect of this position is carrying out the HM culture in our San Francisco office. Your role will include looking after our immaculate office through administration and management, plus planning & executing awesome San Francisco events!

Desired Skills and Experience

• Extensive experience handling confidential, complex, and critical projects.
• Impeccable attention to detail, specifically with data management and written communication in preparation of market surveys, tour books, and client presentations.
• Prioritization of projects and tasks in a fast-paced environment.
• Staying poised under pressure and having strong decision-making skills.
• Ability to deliver business needs in a polished and professional manner.
• High sense of urgency, proactive nature and self-starter.
• Kindness, thoughtfulness and finds great fulfillment in helping others.
• Embodies our ten Core Values
• Ability to integrate seamlessly in a team environment and is capable of wearing many hats.
• Actual annual compensation within $75,000-90,000 range will be dependent upon the individual's skills, experience and qualifications.

Qualifications

• At least five years of work experience in a professional environment required.
• No previous commercial real estate experience required.
• Upbeat, happy, friendly and client centric.
• Nurturing personality with ability to build up teammates with a positive attitude.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office programs, including Outlook, Word, and Excel.
• Bachelor's degree required (or equivalent combination of education and experience).

Job tags

Salary

$75k - $90k