Part-time Accessibility Services Secretary

Location

Concord, CA | United States

Job description

Scope of Work:To perform a variety of secretarial duties for the Academic Center for Excellence (ACE), Academic Advising and Accessibility Services. This position reports to the Interim Vice President of Student Success and Enrollment at NHTI – Concord’s Community College.

Accountabilities:

• Greets and assists students, faculty/staff and public with matters regarding Accessibility Services, Academic Advising and the Academic Center for Excellence (ACE);
• Provides administrative support to the Accessibility Services Office as assigned including but not limited to copying, filing, typing, scanning, making appointments, office record keeping and answering phones; Assists in tracking statistics and generating end of semester reports; Receives, sorts and delivers mail, and takes meeting notes as necessary;
• Schedules students for appointments with staff in ACE, Academic Advising, and Accessibility Services;
• Assists with tracking and maintenance of confidential records/ documentation regarding students with disabilities, assistive technology requests and interpreter records;
• Enters data into a database such as Excel and Banner, create reports, and distribute reports as directed;
• Assists in completing In-House Requisitions and Requests For Payments for purchases and payments;
• Uses Microsoft Office applications and databases including, but not limited to: MS Word, PowerPoint, Excel, Access, Outlook, and Banner SCT;
• Orders office supplies and facilitates proper functioning of office equipment;
• Assists with organization and student flow of ACE, Academic Advising and Accessibility Services Office;
• Maintains confidentiality regarding all student, faculty and staff visits and contacts;
• Provides clerical support and has a presence at various NHTI activities such as: Orientations, Open House, academic ceremonies, and enrollment events.
• Provides coverage for Proctored Testing and receptionist coverage on campus, as needed;
• Works collaboratively with other administrative staff to support the mission of ACE, Academic Advising and Accessibility Services;
• Complies with all college system, state and federal rules and regulations;
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:Completion of high school or G.E.D. equivalent, including courses in office procedures, word processing, or typing. Each additional year of approved education may be substituted for one year of required work experience.

Experience:Two years' experience in a secretarial position, one year of which shall have been at the level of Secretary I or its equivalent.

License/Certification:None required.

RECOMMENDED WORK TRAITS: Knowledge of modern office equipment and methods of operation. Knowledge of business English, spelling, and arithmetic. Knowledge of office practices and procedures. Ability to type a variety of correspondence and statistical material and reports with speed and accuracy as well as transcribe dictation. Ability to maintain confidential information. Ability to maintain fiscal or departmental records. Ability to research records and prepare reports. Ability to work independently. Ability to assign, check and review work of other clerical employees. Ability to establish and maintain effective professional working relationships with other employees and the public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the college appointing authority.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate on the basis on race, creed, color, religion, national or ethnic origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, or military, veteran, or marital status.

Job tags

Salary

$17.75 - $20.35 per hour