Practice coordinator

Location

Los Angeles, CA | United States

Job description

Apply for the position on the Norton Rose Careers website:

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Coordinator in our Los Angeles office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production, organization, research and client support for timekeepers. The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, and be dependable.

This position will require presence in the Los Angeles office at least two days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
• Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy
• Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• E-file with various courts and remain up to date on format, filing requirements and deadlines
• Maintain organization of client files, including electronic files in the firm’s document management system (iManage)
• Prepare and process new client/new matter forms (Intapp Open preferred), along with conflicts searches, preparation of engagement letters, and budgets
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Input time entry for assigned lawyers; track work in progress and account receivables
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Interact and follow-up with clients, outside counsel and others, as needed
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as needed
• May assist paralegals and perform some paralegal duties as assigned
• Assist other practice group support members with overflow work and provide backup support as requested
• Assist other practice groups as assigned

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience required
• Experience with paralegal activities preferred
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Proficient with Microsoft Office Suite and Adobe Acrobat
• Proficient in Litigation Calendaring and software (Milana preferred)
• Excellent organizational skills and high attention to detail
• Strong communication skills, both written and verbal
• Good analytical and problem-solving skills
• Ability to work harmoniously and effectively both independently and with others as part of a team
• Self-starter who is committed to the job, with flexibility to work overtime as needed
• Exercises appropriate confidentiality and discretion at all times
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

Equal Employment Opportunity/M/F/disability/protected veteran status

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Litigation: 3 years (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90071

Job tags

Salary