Controller

Location

San Jose, CA | United States

Job description

Job Title: Accounting Manager/Controller

Pay: $90k - $150k Depending on experience

Location: San Jose, CA 95111

Job Type: Full-Time

Shift: M to F, 8 am to 5 pm / 7 am to 4 pm, 100% on-site

Benefits:

• 401k matching
• Health Insurance (Pfizer)
• Dental Insurance
• 2 weeks of PTO (Flexible)
• Holidays
• Bonus

Client Details: The client is a woman-owned, full-service asphalt and concrete maintenance company that has been serving the greater Bay Area since 1974.

Responsibilities:

The Accounting Manager/Controller performs a wide range of responsibilities. The Accounting

Manager/Controller must be able to prioritize projects and is expected to have a strong handle on multi-

tasking. Must have excellent communication skills, both written and verbal.

Duties and Responsibilities:

I. Accounts Receivable:

1. Creation and mailing of customer Invoices (billing);

2. Receipt and Record of customer payments;

3. Handling of deposits to the Bank;

4. Contact customers regarding delinquent payments;

5. File a mechanics lien if customer has not paid within the 90 day period.

II. Accounts Payable:

1. Receive invoices and process for payment;

2. Payment and filing of Invoices once approved by James Adam.

3. Complete vendor credit applications;

4. Produce annual 1099 and 1096.

III. Payroll

1. Review payroll entry from Office Manager;

2. Make adjustments for other required deductions;

3. Print payroll checks, Pay Payroll taxes and print all required reports;

4. Review and pay 401K contributions;

5. Complete quarterly and annual payroll reports;

6. Produce annual employee W-2 & W-3.

IV. Financials

1. Produce a weekly report showing all accounting active for the week;

2. Produce monthly financials.

V. Other Accounting Duties:

1. Reconcile bank statements;

2. Budgets;

3. Review customer contracts;

4. 571-L Business Property Tax Statement;

5. Prepare accounting books for our outside accountants;

6. Department of Motor Vehicles annual heavy license fee;

7. Maintain all accounting files, folders and binders;

8. Any and all accounting tasks that might arise.

VI. Sales Support (as needed);

1. Review estimators job proposals and email and mail to customers;

2. Open job folders;

3. Processing of lien requirements;

4. Insurance certificates.

VII. Other Duties

1. Answer phones and route calls;

2. Maintain all credit cards;

3. Provide assistance, as required, to operations personnel;

4. Assist in other office support as needed.

Job Requirements – Minimum Qualifications:

• Skills required to perform the functions of the job include: operating standard office equipment; a good understanding of Microsoft Office including Word, Excel and Outlook; the ability to multitask and prioritize; perform standard record keeping.
• Knowledge to perform all aspects of accounting, including producing and evaluating of financials.
• Ability to collate data; flexibility to work with a wide diversity of individuals; prioritize multiple job tasks throughout the day and flexibility to change direction as needed; ability to meet deadlines and schedules.

Work Environment:

The client is a construction-based environment with a casual dress code. The job consists of approximately 80% sitting, 10% walking, and 10% standing.

Job tags

Salary