Location
Chico, CA | United States
Job description
RECRUITMENT ID: 103-T3
RESIDENCY : Candidate must be a California resident. Chico State Enterprises is not a sponsoring
agency for staff and management positions (i.e. H-1B Visas).
ESSENTIAL JOB FUNCTIONS: Reporting to the CSE Purchasing Manager, the Procurement Buyer assists
Chico State faculty, project directors and their staff with the timely purchase of goods and services in
compliance with CSE and CSU policies. Using excellent communication and customer service skills,
serve as an integral team member within the CSE administrative operations.
- Assist with the preparation of purchase orders, requisitions, contracts, invoices, and receipts
for projects. Provide purchasing guidance and technical support to project directors and staff.
- Research sources of supplies, materials, equipment, and services. Source vendors and meet
with new prospective vendors. Maintain strong working relationships and communications
with key suppliers. Support obtaining materials from suppliers at the lowest cost consistent
with considerations of quality, reliability of source, and urgency of need.
- Coordinate and obtain quotes; serve as the interface between account holders and vendors.
Execute quotes, purchase requisitions, and purchase orders. Negotiate vendor contracts
ensuring the inclusion of complete and accurate specifications, terms, and conditions.
- Prepare purchase requests ensuring adequate specifications and other requirements to include
proper project accounts, proper approval authorities, and other criteria. Confirm shipping
schedules and monitor open purchase orders. Provide updates to requesters.
- Set up new vendor PEID’s in the business enterprise software OneSolution as needed.
- Contract management to ensure appropriate execution of documents including notification of
terms, compliance with contract terms, and termination of contracts.
- Manage the Procurement Buyer inbox to ensure responses occur within established service
processing timelines.
- Assist with the development of purchasing policies and procedures, including documentation to
train users to execute the improved procurement process.
- Work closely with the Accounts Payable department to ensure proper documentation and
timely payment of bills, credits, or refunds.
- Performs other duties as assigned.
EMPLOYMENT STANDARDS:
Knowledge and Experience
- Bachelor’s degree in business or public administration, Accounting, or other related fields. 3-5
years of experience in procurement-related roles
- Addi�onal experience which has demonstrated that the applicant has acquired and
successfully applied the knowledge and abili�es shown above may be subs�tuted for the
required educa�on on a year-for-year basis. Knowledge of procurement processes,
regula�ons, and laws
- Equivalent to one year of purchasing experience as a buyer or buyer trained in a competitive
bidding setting or the processing or administration of contracts, service agreements, or leases.
- Three years of progressive responsibility in data analysis, report development, and
document imaging
- Experience in the use of desktop systems including, crea�ng, and maintaining a complex
desktop database applica�on, contract maintenance and administra�on, and budget
management.
- Ability to work and learn independently; interpret and apply a variety of complex policies
and procedures; independently iden�fy appropriate applica�ons of a wide variety of
complex writen policies and procedures in circumstances not clearly described by
available guidelines; coordinate mul�ple tasks, determine priority, and set deadlines; and
strong interpersonal skills
Preferred qualifications:
- Knowledge of Federal Acquisition Regulations (FAR)
- Experience interviewing vendors and recommending sources of support
- Experience with OneSolution a plus
Skills:
- Excellent communica�on skills to work effec�vely with suppliers, internal stakeholders,
and team members
- Excellent nego�a�on skills to get the best deals from suppliers
- Ability to analyze data and make informed purchasing decisions
- Aten�on to detail to ensure accuracy in purchase orders and invoices
- Familiarity with procurement so�ware and tools
- Ability to manage mul�ple projects and priori�es simultaneously
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a
team
- Strong customer service orientation is a must
- Ability to interact with staff in a positive and professional manner in a fast-paced environment
- Ability to meet communicated schedules and deadlines
- Ability to effectively prioritize multiple tasks
- Ability to creatively solve problems in a changing environment
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a
team
- Advanced skills with MS Office Suit
COMPLIANCE REQUIREMENTS:
- Satisfactory completion of a background check (including a criminal records check) is required
for employment. Chico State Enterprises will make a conditional offer of employment, which
may be rescinded if the background check reveals disqualifying information, and/or it is
discovered that the candidate knowingly withheld or falsified information. Failure to
satisfactorily complete the background check may affect the continued employment of a
current Chico State Enterprises employee who was conditionally offered the position.
BENEFITS:
Benefits for employees working 30 hours or more per week include employer paid life insurance
($50,000) and long-term disability; options for health, dental, and vision insurance; FSA; 14 paid
holidays including 1 personal holiday; vacation accrual (initially 10 days/year); sick leave (up to 12
days/year); employer contributions to your 403(b) retirement plan (up to 8%).
HOW TO APPLY:
To be considered, submit the following documents by March 4th 2024. Documents submitted after this
date may not be considered.
- Resume
- Chico State Enterprises Application
BY DROP BOX:
BY EMAIL: [email protected]
Paper applications will not be accepted; however, Chico State Enterprises is an Equal Opportunity
Employer and is happy to provide reasonable accommodations to applicants at any step of the
application process. If you need assistance in this regard, or are having technical difficulties, please
contact the Human Resources office at 530-898-6811 or [email protected] prior to 5:00 pm on the
document deadline date. The employer is Chico State Enterprises, a non- profit corporation serving as
an auxiliary organization of California State University, Chico. Employment is considered to be at- will. :
Chico State Enterprises is an Equal Opportunity Employer and does not discriminate against persons on
the basis of race, religion, color ancestry, age, disability, genetic information, gender, gender identity,
gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered
veteran status, or any other protected status. It is the Enterprises’ policy to hire only United States
citizens and aliens lawfully authorized to work in the United States. All new employees must provide
proof of identity and authorization to work.
Job tags
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