Location
Princeton, NJ | United States
Job description
Overview
The Lewis-Sigler Institute for Integrative Genomics (LSI) seeks a Research Facilities & Logistics Manager to serve as a key member of LSI’s administrative team and manage all Icahn building and scientific facility operations. This position provides technical and administrative support on facilities and operational issues. The Research Facilities & Logistics Manager will serve as a project manager for renovation/construction/repair projects, by working closely with University offices such as such as the Office of Design and Construction, Facilities, and Environmental Health and Safety. When appropriate, the Research Facilities & Logistics Manager will work directly with vendors and contractors and manage the renovations.
The Research Facilities & Logistics Manager is also the Institute’s safety manager, and works to ensure compliance with local, state, federal and University regulations. The Research Facilities & Logistics Manager will be directly responsible for the upkeep of the Icahn building and will manage and coordinate all building maintenance, renovations, moves, transfers, and repair projects. The Research Facilities & Logistics Manager serves as the lead on all export/import issues related to the international shipping of equipment and scientific samples. We are looking for a professional with excellent managerial, technical, and organizational skills to join us in supporting an innovative multidisciplinary research institute.
The Research Facilities & Logistics Manager will report to and work with the Assistant Director to allocate space for research labs and equipment and oversee all of the Technological Core Facilities in LSI. The Research Facilities & Logistics Manager will supervise the Facilities & Logistics Coordinator, who reports directly to this position. This includes training and overseeing the Facilities & Logistics Coordinator, who is responsible for managing the Icahn loading dock, receiving, and delivering mail, shipments, and equipment, purchasing, and assisting the Research Facilities & Logistics Manager with building operations and emergencies, and facilities. The Research Facilities & Logistics Manager will support the Facilities & Logistics Coordinator as needed with the purchasing process (PeopleSoft, MarketPlace, credit cards) for LSI labs and administration.
This is an on-campus (non-remote) position. Review of applications will begin immediately. The position will start as soon as possible. This position offers a competitive salary plus a comprehensive suite of benefits including health, retirement, and life insurance.
Responsibilities
Primary responsibilities include but are not limited to:
Research Facilities & Logistics Management :
- Manage all Icahn building and LSI facilities maintenance, repairs, renovation projects.
- Oversee all renovations and major work orders in LSI. Coordinate with ODC, EHS, Facilities, and outside vendors and contractors for all construction projects in LSI/Icahn building. For renovations not overseen by ODC, serve as the primary “general contractor” by planning and implementing renovations, including obtaining quotes from vendors, and overseeing the project.
- Act as Icahn building liaison for rest of University, represent LSI at relevant meetings pertaining to construction projects, facilities, and space management.
- Ensure that the impact of construction projects on building residents is minimized as much as possible. Provide LSI personnel with construction updates and notices of building service outages and scheduled shutdowns.
- Respond to all building-related requests from faculty and staff on issues such as furniture, HVAC, electric, and plumbing issues.
- Serve as property manager to ensure the proper upkeep and functioning of the Icahn building. Work with Facilities/Building Services to maintain a clean working environment. Request special janitorial services for Icahn building maintenance.
- Serve as LSI Laboratory Safety Officer. Ensure compliance with safety and research regulations in all LSI laboratories.
- Oversee compliance with University, local, state, and federal regulations such as disposal of chemical/hazardous materials, personal protective equipment, and fire codes.
- Work closely with EHS to maximize LSI’s compliance with all applicable regulations (safety training of all lab members, etc). Monitor compliance and maintain records for labs.
- Disseminate information and create new compliance strategies with PIs and lab staff as regulations change.
- Manage security issues, including keys, Prox access, and Salto access.
- Work with the Assistant Director to provide oversight of all of the Research Core Facilities.
- Consult with individual labs on research projects as needed.
- Work with the Facilities & Logistics Coordinator to administer the cataloging, tagging, and tracking of capital equipment and high valued university assets. Perform Physical Asset Inventory as needed. Ensure compliance with regard to the purchase, resale, and surplussing of capital assets.
- Perform other duties as required and assigned.
Purchasing Support :
- As needed, support the Facilities and Logistics Coordinator with processing approval of LSI purchases and troubleshooting vendor and purchasing questions.
- Work with the Facilities & Logistics Coordinator to assist faculty/lab personnel with equipment and computer purchases.
Qualifications
Essential qualifications :
- At least 5 years of relevant experience.
- Ability to plan, manage and execute multiple projects in a fast paced, changing environment.
- Exceptional problem-solving and organizational skills.
- Excellent interpersonal and communication skills (both written and oral) and the ability to communicate effectively with people at all levels are required.
- Ability to work independently and collaborate constructively with staff across campus.
- Ability to exercise discretion in obtaining and providing factual and confidential information.
- Experience working in a higher education, laboratory, medical, or similar environment.
- Experience with meticulously following policies and procedures.
- Strong computer skills with expertise in word processing and excel spreadsheets.
- Ability to lift 40 pounds several times per week and to stand or walk for 4-6 hours per day.
Preferred qualifications :
- Bachelor’s degree or equivalent relevant experience.
- Excellent understanding of facilities issues, such as HVAC, carpentry, electric, and plumbing.
- Familiarity with current safety regulations.
- Experience with Princeton University Business Systems, knowledge of Princeton University and LSI operations.
- Familiarity with Princeton University Resources (Facilities, EHS, ODC) and administrative procedures and policies.
- Experience and knowledge of lab operations, sponsored research policies, and lab safety protocols.
This position is subject to the University’s background check policy.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelMid-Senior Level#LI-ZY1
Job tags
Salary
