---

---

Location

East Lansing, MI | United States

---

Job description

Position Summary

The Office of Undergraduate Education in the Office of the Provost seeks an Executive Staff Assistant to support the Vice Provost and Dean of Undergraduate Education and join a fast-paced team of student success professionals who collaborate with partners across campus to close opportunity gaps, increase the University‘s overall graduation rate, and ensure that MSU provides support to every student to learn, thrive, and graduate.

The successful candidate will possess a high degree of professionalism, be detailed oriented, and have demonstrated expertise with calendaring and event planning, sophisticated experience and knowledge of diversity and inclusion issues, and the ability to work with students and their families to address problems as they arise.

• Project management of the day to day, recurring, and ad hoc tasks that cross the desk of the Vice Provost.
• Manage the Vice Provost’s calendar by scheduling meetings with other campus leaders, students, and off-campus colleagues; bi-weekly integrated planning meetings; monthly Deans/Advisors meetings; annual unit meetings; and annual reviews.
• Draft correspondence in response to inquiries, provide supporting information for meetings, track activity and ensure the Vice Provost is informed throughout the day of any changes to his schedule.
• Monitor and communicate with stakeholders on the status of projects.
• Oversee the President’s Distinguished Teaching Annual Award and Richard Featherstone Endowment Annual Award for Outstanding Senior application and award processes.
• Interact with students, faculty, staff, administrators, executives, and the public to represent the Office of Undergraduate in a professional and tactful manner.
• Resolve time sensitive issues from families and students by utilizing campus resources including New Student Orientation, Office of Student Support & Accountability, Counseling and Psychiatric Services, Office of Financial Aid, Advising, and Associate Deans at various colleges.
• Develop and maintain positive working relationships with peers and Assistant/Associate Deans across campus.
• Answer phones, investigate as needed and provide a response to satisfy the needs of the caller when possible.
• Interpret university policy and administrative procedures in response to inquiries and initiate prioritized action.
• Attend meetings with and for the Vice Provost to acquire and disseminate information.
• Work with Academic Governance to maintain member contact lists for the University Committee on Undergraduate Education (UCUE) and the Military Education Advisory Committee (MEAC), and Undergraduate Education.
• Coordinate the creation of the meeting agenda for UCUE, organize UCUE meetings, and compile minutes for meetings.
• Coordinate travel/hotel for MSU and non-MSU people.
• Utilize Spartan Marketplace to order supplies from Stores and off campus vendors.
• Maintain office procurement card, approve PCard purchases in EBS, process transactions in EBS and supplies appropriate backup.
• Coordinate with IPF and IT on space and technology needs.
• Order lunches for various in-house meetings for delivery from off campus vendors and supply necessary documentation for payment.
• Provide administrative support to select position searches.
• Gather and summarize information to help the Vice Provost stay informed and fulfill the office mission.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

Additional Qualifications:

• Strong multi-tasking abilities and organizational skills
• Strong communication and collaborative skills
• Demonstrated productivity skills
• Ability to work with confidential and sensitive information

Desired Qualifications

Given the nature of the office and its responsibility, preference will be given to candidates with at least entry level training or experience in data analytics, academic affairs, project management, and/or public relations. Additional desired qualifications include proficiency with Microsoft 365 software; experience with EBS functionality; knowledge of MSU policies and procedures.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please submit your resume along with a cover letter addressing your interest in and skills related to this position. Please include the names, email addresses, and phone numbers of three professional references.

Special Instructions

MSU strives to provide a flexible work environment. This position is primarily in-person, but there may be occasional opportunities to work remotely as mutually agreed upon.

Work Hours

STANDARD 8-5

Website

Bidding eligibility ends on 3/5/24 at 11:55 PM

About Michigan State University

Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Connections working at Michigan State University

---

Job tags

---

---

Salary