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Location

Missouri | United States

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Job description

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our lead supervisor. You’ll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sure administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges. Responsibilities:

• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
• Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
• Manage schedules including itineraries, travel arrangements, and team meetings
• Work with an executive to prepare for meetings and record minutes
• Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
• Proactively maintain the executives' busy and fluid calendar for the business.
• Be able to be resourceful and proactive in dealing with the day-to-day issues along with events/problems that arise quickly.
• Schedule, coordinate, and keep the executives up-to-date on personal and professional events, meetings, and appointments.
• Manage and write professional correspondence.
• Manage emails, phone calls, and invitations with a wide range of business contacts in a professional manner.
• Be able to follow-up with business contacts to bring a task to completion.
• Seamlessly manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries.
• Prepare the executives for professional meetings and personal events by creating agendas and presentations.
• Represent the executives and organization in a professional, polished, and intelligent manner.
• Do whatever it takes to ensure the executives are prepared for all meetings and events.

Qualifications:

• Familiar with Microsoft Office
• High school diploma or G.E.D. required
• At least 2+ years of experience as an executive assistant, or experience performing supportive duties
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Accustomed to working on strict deadlines and handling confidential information
• Must have two years’ experience working with the C Suite Level.
• Proficiency in MS Office (MS Word, MS Excel, and MS Outlook).
• Ambitious and detail-oriented; willing to learn and initiate new and improved processes where needed.
• Self-motivated, action-oriented, and organized, accompanied by the ability to create a task list and execute it.
• Demonstrate technical acumen as well as the ability to approach unfamiliar situations and problems creatively.
• Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required.
• An ability to work quickly without compromising quality.
• Enjoy the role of a gatekeeper while still maintaining good relationships with all contacts.
• Must be able to pass a drug test and background check.
• Excellent, verifiable references.
• Must be able to sit, stand, kneel, walk, reach, squat, push, pull, and climb stairs for extended periods of time.

About Company: Integrated Proteins™ is recognized as an industry leader in sourcing and trading rendered pet food proteins. We strive to provide the most reliable supply of the highest quality ingredients to pet food manufacturers. At Integrated Proteins, our focus is quality; in the products that we produce, the way we treat our team, and the care and attention we give animals. Our Saint Joseph MO plant refines out the impurities and is able to clean, process and custom blend the animal proteins to the specifications of our customers.

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Job tags

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Salary