Office Coordinator

Location

Sunrise, FL | United States

Job description

Company Overview:

Since the company was founded in 1997, Synergistix remains committed to attracting talented people in the software development and CRM solutions field. As we continue to grow and diversify, we are proud to offer an extraordinary company culture with a variety of exciting opportunities and career paths for dedicated professionals. If you are passionate about a rewarding career in the growing global Life Sciences industry, we’d love to hear from you. To learn more about Synergistix visit,

Why Join Us?

We are built from a culture where our focus in on the “we” rather than “I,” where honesty and integrity are as integral to our success as our innovative products. We are looking for individuals who are enthusiastic about technology and are customer service driven, team oriented, have a strong desire to learn and teach others. By joining us, you will enjoy working in a unified and collaborative work environment.

Position Summary:

The office coordinator will be the first point of contact for the company. Responsibilities will include offering administrative support across the organization, welcome guests and greet visitors, as well as coordinate front-desk activities, including distributing correspondence and redirecting phone calls. The ideal candidate has excellent communication and multitasking skills, maintains a professional appearance with a genuine desire to meet the needs of others.

Key Responsibilities:

• Greet employees and visitors with a positive, helpful attitude.
• Answer and direct phone calls in a timely and professional manner.
• Provide basic and accurate information in-person, via phone and email to employees and visitors. 
• Provide general clerical duties including scanning, copying, faxing and mailing.
• Ensure reception area and break rooms are tidy and presentable.
• Receive deliveries; sort and distribute incoming mail.
• Coordinate office meetings. Including preparing conference rooms for meetings and ordering lunches.
• Maintain contact lists.
• Coordinate office repair & maintenance calls.
• Coordinate staff travel arrangements including transportation and accommodations.
• Provide support in the execution of all company events.
• Maintain break rooms clean, organized and fully stocked. Including preparing coffee in the mornings and ensuring fresh coffee is available throughout the day.
• Maintain and monitor office supplies inventory. Daily restock of all office supplies.
• Set priorities, plan and organize tasks, and complete tasks on time.
• Handle sensitive information in a confidential manner.
• Run errands as requested.
• Perform other administrative duties as assigned.

Qualifications/Competencies:

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions.
• Compliance with all personnel policies.

Education, Experience & Technical Requirements:

• High school degree or its equivalent.
• Proven work experience as an office coordinator, front office representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment. 
• Additional certification in Office Management is a plus.

Soft Skills:

• Solid written and verbal communication skills, using correct grammar and spelling.
• Understand and respond to non-verbal signals.
• Attention to detail.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Strong customer service skills.
• Maintain a neat and well-groomed appearance.
• Respond professionally to visitors and callers.

Job Location: 480 Sawgrass Corporate Parkway, Suite 200, Sunrise, Florida 33325.

Perks of Being a "Synergistian"

Synergistix offers a comprehensive benefits package including:

• Comprehensive health plans with generous company match for employee and dependents.
• 401k plan.
• Dental and Vision plans.
• Supplemental/Gap Plans.
• Short and Long Term Disability insurance.
• 100% company paid life insurance plan (with buy up).
• Spouse and Children life insurance plans.
• Up to 5 weeks of Paid Time Off (PTO).
• Paid Day Off during the month of your birthday.
• Paid Day Off during the month of your service anniversary.
• Company-paid Volunteer Time.
• Flexible work schedules.
• Telecommuting. (for qualifying positions).
• Casual Dress 5 days a week.

Synergistix Cares about its Employees:

At Synergistix, we care about our employees and their career development, while ensuring a challenging work environment. There are many things we do to show our employees they’re valued including the following perks

• Annual Employee Appreciation Day.
• Monthly Town Hall Meetings.
• Birthday and Service Anniversary Celebrations.
• Fun events for you and your family including our Annual Company Picnic and Holiday Celebration.
• Bagel Friday’s.
• Game room.
• Dry cleaning service.
• Monthly appreciation events.
• ...and much more.

Sounds Like You? Apply Now!

Synergistix is an equal opportunity employer M/F/V/D. We appreciate your interest in our company however only qualified candidates will be considered.

Since 1997, Synergistix has driven the commercial success of Life Sciences companies by enabling them to build strong customer relationships and highly effective sales teams. In addition, Life Sciences companies turn to Synergistix for our sample accountability services and sample management support. As we continue to grow and diversify, we are proud to offer an extraordinary company culture with a variety of exciting opportunities and career paths for dedicated professionals. To learn more about Synergistix visit,

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