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Location

Pueblo, CO | United States

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Job description

This position is only open to Colorado state residents.

• This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins). 

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT 

Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our  careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent  benefits package!

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. 

Some positions may qualify for the  Public Service Loan Forgiveness Program . For more information, go to  

The eligible list created from this announcement may be used to fill one or more positions. 

#LI-POST

About the Position

This position will support the Maintenance Section 4, Region 2 Traffic, and the RMT by analyzing, diagnosing and resolving issues related to work orders, purchase requisitions, shopping carts, purchase orders. The Position will also develop and aide in the administration of training to the Area Supervisors, and Maintenance Personnel. Additionally, this position will review and Teco work orders as needed; create shopping carts, purchase requisitions and purchase orders when needed; create and distribute a variety of reports to the Area Supervisors, Deputy Superintendents, Regional Superintendent and HQ CDOT. This position will assist in creating and monitoring a variety of documents, assist and collaborate with other PM/EMS/MMS Coordinators throughout the state, assist in creating ad hoc reports for Public Relations when needed, and processing all maintenance usage requests when asked. This position will also act as a Power User for the SAP Support Structure. Additionally, this position will administer Winter and Summer Surveys, assist in tracking bulk commodities. This position will respond to emergencies 24 hours a day, 7 days a week, 52 weeks a year. 

Your duties and responsibilities  will include, but are not limited to, the following:

MLOS, MMS, PM, AND Budget Analysis

• Assists in the administration of Materials Management, SAP work orders, and Plant Maintenance, coordinating with field personnel, staff and others statewide to ensure consistency of data collection methods, analysis, reporting and proper operations are occurring within the system.
• Assists with the MLOS oversight and tracking for Maintenance Section 4 and Region 2 Traffic Section.
• Evaluates Maintenance Levels of Service (MLOS) for data input and is responsible for the correction and finalization of all data that is entered into the SAP PM Module by regional work orders, purchase requisitions, shopping carts, or purchase orders by daily review and Teco of appropriate items.
• Reviews with miscellaneous budget related questions and problems.
• Assists in closely monitoring total expenditures (including overhead) for all MPA’s, maintenance projects, purchase orders, building maintenance funds, and maintenance activities.
• Ensures data input for these programs are analyzed for quality and accuracy.
• Keeps track of all roadway consumables, and equipment. Decides how to fix allocated funds that are over or underspent per supervisor’s direction. 
• Ensures accuracy of data input for these programs as program changes, which requires a driver’s license in order to go to all parts of Region 2.
• Assists with the training of approximately 250 employees on new or existing software changes. 
• Reviews and Tecos work orders as needed, creates shopping carts, purchase requisitions and purchase orders when needed.

COMPUTER (HARDWARE/SOFTWARE) SUPPORT

 

• Responsible as the first line support to end users within Maintenance Section 4 and Region 2 Traffic Section. This includes, but is not limited to, analyzing, diagnosing, and resolving simple problems associated with computer hardware, including PC’s and their peripherals, as well as network printers.
• Troubleshoots error messages and other problems associated with software and provides assistance with the usage of the application for Section 4 and Region 2 Traffic Section, including office staff.
• Suggests training ideas to keep Region 2 current on new technology creates and conducts computer based training classes to address the needs of maintenance personnel.
• Acts as a Power User specifically for SAP, and will be considered a subject matter expert in the PM Module.
• Acts as the first line of SAP support person for maintenance personnel.
• Reports questions, trends and suggestions to the Regional Super User. 
• Suggests and coordinates necessary training to keep Region current on changes.
• Acts as a Power User for the SAP Support Structure.

REPORTING

• Creates formatted reports that adhere to CDOT’s specifications as outlined by senior management., such as reports for all maintenance activities, this includes, but is not limited to, MPA reports on activity, MLOS reports to Area Supervisors, Deputy Superintendents, and the Regional Superintendent, SAP reports to the Regional Super User, reports on bulk commodities.
• Responsible for consistently tracking bulk commodity usage so that in the event of a request for report is asked, this position may respond quickly and with accuracy.
• Updates the PO list which includes bulk commodities at least twice a week.
• Develops statewide/section level ad hoc interim and annual reports used to retrieve historical and current data from several different CDOT systems.
• Analyzes data and determines trends.
• Using SAP, develops and maintains reporting standards, updating them when necessary.
• Creates queries, table joins, dashboards, and scripts to produce reports that meets specifications.
• Creates complicated and/or unique regional reports.
• Prepares an annual expenditure report and trend analysis for statewide (internal and external) usage for Maintenance Superintendent, Traffic Section, region Business Office and RTD.
• Prepares regional reports for the RTD, Highway Commission, Attorney General, Maintenance Superintendent, Office Manager, Adopt A Highway Coordinator, Public Relations, M&O Branch Manager, and other agencies.
• Assists in creating and monitoring a variety of documents, assist and collaborate with other PM/EMS/MMS Coordinators throughout the state, assist in creating ad hoc reports for Public Relations when needed, and processing all maintenance usage requests when asked.

Work Environment:  

• Primarily 8:00 AM – 5:00 PM work hours, Monday-Friday (flexible schedules may be available)
• Will be required to travel throughout Pueblo and Denver to attend and assist in trainings.
• Work in a politically sensitive environment

Minimum Qualifications

Experience Only:

• At least four (4) years of full-time work experience where the primary job duties include all of the following:

  • Working with computer software and applications (e.g., MS Excel, SAP, Google Applications).
  • Using software to track a large volume of data, such as documents, equipment, financial, or other.
  • Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data.
  • Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.

Combination of Experience and Education:

• An associate's degree from an accredited college or university in accounting, auditing, business administration, business intelligence, communications, data management, finance, mathematics, or a closely related degree will substitute for up to two years of the required experience.
• AND at least two (2) years of full-time work experience where the primary job duties include all  of the following: 
  • Working with computer software and applications (e.g., MS Excel, SAP, Google Applications).
  • Using software to track a large volume of data, such as documents, equipment, financial, or other.
  • Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data.
  • Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.

OR

• A bachelor's or graduate degree from an accredited college or university in accounting, auditing, business administration, business intelligence, communications, data management, finance, mathematics, or a closely related degree will substitute for the required experience on a year-for-year basis.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts:  If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Condition of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
  

Preferred Qualifications

The exceptional applicant will  possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section.

• Demonstrated success with attention to detail and obtaining proper documentation as it pertains to this position.
  

• Years of State service experience related to the duties of this position.

• Highest work/personal ethics and integrity.

• Knowledge of generally accepted accounting principles.
• Ability to work under tight deadlines and be adaptable to changing assignments.
• Ability to take initiative to solve problems in an innovative manner.
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made, and commitments.
• Effective interpersonal and relationship-building skills.
• Strong customer service skills.
• Strong time and project management skills, including prioritization and multi-tasking ability.
• Excellent reasoning, investigative, analytical, and problem-solving ability.
• Strong facilitation, presentation, and communication skills, both written and oral.
• Strong attention to technical detail and accuracy.
• Ability to work effectively in both independent and team situations.
• Fluency in Microsoft Office Suite (Word, Excel,  PowerPoint ), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Applicant Checklist  

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 

4. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

5. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

 
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:  

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement 

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

 
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”

 
Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at and . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667.

 
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to   spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,   State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at   spb.colorado.gov under Rules.

Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

 
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations  

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected]. 

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

MKV (PCR# 55316 / SAP# 50003604)

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