Executive Administrative Assistant

Location

Normal, IL | United States

Job description

Executive Administrative Assistant

Location: 1717 Fort Jesse Rd Ste 3 Normal, IL 61761

Job Summary:

Premium Loaves Inc is one of the best, largest and fastest growing Jimmy John’s franchise groups operating 50+ locations in the Midwest and Texas. Here, every day is an opportunity for personal development, and we strive to make each day more than just a paycheck. We’re creating rewarding career opportunities in a fun and exciting culture. Join us in our mission, contribute to our vibrant atmosphere, and be part of a team that truly values its members.

The ideal candidate for this role will efficiently manage communications and schedules for the executive team, coordinate, and document meetings, manage leases / contracts, and maintain corporate records.

Responsibilities:

• Manage communications and scheduling for the executive team.
• Coordinate and plan meetings with both internal teams and external business partners.
• Prepare and edit communications, presentations and other documents.
• Capture meeting notes, ensuring follow-up actions are completed by team members.
• Support acquisition and new store development process by coordinating creation and revision of contracts and leases.
• Manage all lease records, renewals, assignments, and negotiations.
• Maintain updated records of all corporate and legal documents.
• Coordinate projects or initiatives on behalf of the executive team.
• Maintain office supplies by checking inventory and order items.
• Potential to support accounts payable processes.

Requirements:

• Proven experience as an Administrative Assistant, Office Manager, Paralegal, Legal Assistant, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management systems and procedures.
• Problem-solving and decision-making skills.
• Ability to work under pressure and meet tight deadlines.
• Comfortable working in a fast-paced environment.
• High degree of adaptability and flexibility.
• Uphold a strict level of confidentiality.
• Project Management experience preferred.

This Franchisee is an affiliate of several entities which independently own and operate Jimmy John’s Sandwiches franchise locations. Our company is based in Illinois, operating 55+ Jimmy John’s stores in 4 states (Texas, Illinois, Wisconsin and Ohio) and we are continuing to grow with new store development and acquisitions. We strive to be the BEST Jimmy John’s Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER OPPORTUNITIES to our employees.

Job tags

Salary