Scheduling Coordinator

Location

Chicago, IL | United States

Job description

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the  way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

This position is responsible for generating, planning, and detailing schedules for private and corporate events for Unionized Employees according to the Collective Bargarning Agreement for McCormick Place Convention Center, Wintrust Arena, and Arie Crown Theater.

McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America., With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.

• Responsible for the planning, executing and scheduling of unionized employees.
• Prepare schedules using Scheduling Software to input schedules, update changes, edit hours/shifts and other adjustments as needed.
• Communicate scheduling issues to Scheduling Lead/Director and work closely with the Asst. Payroll Manager to ensure Payroll is complete by using Evention Software
• Demonstrate an ability to mitigate any scheduling conflicts, adjust schedules based on employee leave requests, call-offs and availability
• Must have a comfort level of communicating via telephone to numerous employees during any given shift.
• Have solid knowledge of the Collective Bargaining Agreement to understand the scheduling processes, policies and procedures of the organization
• Ability to create a working relationship with Operational Leadership to be able to provide input and assistance with scheduling preparation and issues.
• Assist with oversite and completion of Borrowed Labor and Temp Labor processes.
• Effective communicator, have flexibility with scheduling, a sense of urgency, able to multi-task, sharp with a professional demeanor
• All other duties as assigned

• High School Diploma or equivalent (i.e. GED)
• At least two years’ experience with ABI software or equivalent scheduling software preferred
• 1-3 years’ work experience in Food and Beverage, Hospitality, Sales or related field
• Prior experience in a unionized environment highly desirable
• Strong computer skills, i.e. PowerPoint, Excel, Word, able to type no less than 50 wpm

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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