Location
Salt Lake City, UT | United States
Job description
Essential Job Duties and Responsibilities:
- Provide leadership for the office administrative team to manage daily office activities including processing accounts receivable, accounts payable, project accounting, and job costing.
- Supervise account receivable process in the office, including accurate, timely invoicing, collections, reducing AR aging days, and navigating the lien waiver and notice process.
- Supervise accounts payable process in the office, including purchasing, proper cost accounting, internal financial controls, and maximizing vendor discounts.
- Coordinate with Regional Accounting Manager on the month-end process.
- Work with project managers to ensure they have the data needed to effectively manage their projects.
- Understand quoting and dispatch systems (Portal and D365, etc.), and oversee employee training and coordinate process improvement, including recommendations to the programming team as needed.
- Track property leases and oversee vendor contracts.
- Effective customer management including the ability to thoroughly review customer contracts, purchase orders, and master service contracts, and the establishment of credit approvals and limits.
- Review and process lien waivers/releases.
- Monthly payroll reporting for OCIP, CCIP, and ROCIP.
- Credit card coding review and approval.
- Ensure consistency between D365 billing and customer portal invoicing.
- Manage the manual check process and per diem payments.
- Reconciliations including monthly storage and crating reports.
- Weekly travel to customer job site.
- Other duties as assigned.
Minimum Qualifications: (Experience, Skills, and Education)
- High School Diploma or GED and some post-secondary coursework or the combination of education and experience to demonstrate a strong understanding of accounting principles.
- MUST HAVE a minimum of 3 years of experience in administrative leadership and/or office management.
- MUST HAVE a minimum of 1 year of experience working with accounting systems.
- Must have a minimum of 1 year of experience with accounting leadership.
- Strong computer skills and tech savvy.
Preferred Qualifications:
- Progress billing and AIA pay apps experience strongly preferred.
- Construction and/or Industrial Accounting experience strongly preferred.
- Preference for project accounting and job costing.
- Knowledge of CCIP, ROCIP, etc. set up for customers.
- Knowledge of Certified Payroll/prevailing wages.
- Microsoft Dynamics 365 or other ERP experience.
Professional Skills:
- Embraces our Values, Vision, Mission, and Company Culture.
- Excellent interpersonal, communication, and project management skills.
- Ability to use Microsoft Office Applications and accounting software.
Physical Requirements & Working Conditions:
- Standard office environment including work at a computer terminal.
- Work involves extended periods of sitting, occasional walking, and lifting up to 10 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Other Requirements:
- Must be able to work in a highly functioning team environment.
- Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company.
- Communicate openly and strive for peak performance in daily tasks.
- Know and deliver the quality service MEI’s customers have come to expect.
This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.
Company Benefits: MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical/Dental/Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program.
About MEI Rigging & Crating
Nationwide rigging, machinery moving, millwrighting, mechanical installation, commercial storage, crating and export packing services for when the stakes are high.
About MEI Rigging & Crating: Nationwide rigging, machinery moving, millwrighting, mechanical installation, commercial storage, crating and export packing services for when the stakes are high.
Job tags
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