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Location

Pasadena, CA | United States

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Job description

Accountant

Caltech

Job Category: Fulltime Temporary
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

This position will assist various groups within the Controller's Office. Within the restricted funds group this position will be responsible for fund accounts, such as gifts and endowments. This includes reading, interpreting, and ensuring proper management of funds, according to donor restrictions and Institute policies; and the related general ledger and the Oracle Grants Management module activity. This position works directly with individuals on campus to ensure accuracy of information in individual accounts.

This is a temporary six-month assignment.

Essential Job Duties

• Provide campus support to faculty and staff in the processing and management of various funds, e.g., gifts, grants and endowments, in the Oracle system.
  • Manual usages and budget realignments.
  • Account Setups - Funding source and PTAs.
  • Endowment Checklist and Matrix
  • Endowment Audit
  • Journals
  • Admin Fee (manual usage)
  • Other - Closeouts, making tasks chargeable/non-chargeable, changing start and end dates.
• Monitor management reporting for use by Division Chairs, Division Administrators, campus staff and finance senior management. Ensure the accuracy of accounting for share of over 3,000 endowment and gift accounts.
• Perform research and analysis for periodic account reconciliations, reports and related analysis for internal use, and for external auditors.
• Perform research and analysis on complex issues, as well as ad hoc reporting, and make recommendations for appropriate resulting actions.
• Prepare financial reports for external foundations requested by Advancement Stewardship.
• Perform Petty Cash Fund Audits which include:
  • Notify Petty Cash Fund custodians a week before an audit and provide the Petty Cash Questionnaire for completion prior to audit.
  • Count petty cash funds and record the count on the Petty Cash fund tally sheet.
  • Examine receipts to ensure proper forms are used for reimbursement with appropriate approvals.
  • Coordinate recovery of petty cash funds, when determined that a petty cash fund will be closed, with Financial Assets Accounting staff, Petty Cash custodian and security escort (for funds greater than $500).
  • Communicate audit findings to Treasury Services Manager and Assistant Treasurer.

Basic Qualifications

• Bachelor's degree or equivalent with a minimum of 2 years of related experience.
• Knowledge of accounting principles.
• Ability to read, understand and interpret award agreements and contracts.
• Ability to review compliance with donor agreements, and to advise contacts about requirements, potential risks and concerns.
• Ability to clearly interpret Institute policies, procedures and award requirements in varying situations, and to communicate those interpretations effectively to all levels in the organization.
• Ability to perform self-directed research and analysis.
• Ability to document conclusions and procedures clearly and concisely.
• Excellent organizational and follow up skills, oral and written communication skills, and interpersonal skills.
• Ability to manage and prioritize multiple tasks and deadlines. Flexibility in dealing with changes in approach and/or deliverables.
• Ability to work independently and to set priorities among competing demands with minimal supervision under tight deadlines.
• Demonstrated attention to detail and focus on accuracy and completeness of work.
• Motivated, self-starter, with strong analytical skills, and a high level of problem-solving skills.
• Ability to understand business processes and identify and create improvements toward greater effectiveness and efficiency.
• Ability to learn and apply available tools and procedures.
• Experience with MS Office programs, particularly Excel, and an understanding of accounting systems is essential.

Preferred Qualifications

• Experience with Oracle and Cognos.
• Experience with Excel advanced functions.

Required Documents

• Resume

To be considered for this position please visit our web site and apply on line at the following link:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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About California Institute of Technology

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.

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