Legal and Compliance Specialist
Location
Alpharetta, GA | United States
Job description
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We are seeking a skilled Legal and Compliance Specialist to join our Legal Team, which provides legal support and expertise to departments within the company, both nationally and globally, ensuring our operations align with the highest legal standards and regulatory requirements.
Position Overview:
As a Legal and Compliance Specialist, you will play a crucial role in maintaining the efficiency and effectiveness of our legal and licensing operations. In the Alpharetta GA headquarters, you will work closely with the legal team, providing administrative and organizational support to ensure seamless legal processes and manage the licensing operations of Cennox. Experience with licensing, mergers and acquisitions, corporation law, and contracts is preferred.
Responsibilities:
- Document Preparation and Management: Draft, proofread, and format legal documents, contracts, agreements, and correspondence with meticulous attention to detail. Organize and maintain electronic and physical filing systems for easy retrieval and reference.
- License Application and Tracking: Take the lead in the timely and accurate compilation, preparation, and submission of licenses, permits, and related items (“licenses”) to relevant regulatory authorities. Maintain a well-organized system to track the progress of license applications, ensuring that all necessary steps and approvals are obtained. Keep all stakeholders informed about the status of applications.
- Renewal Management: Monitor license expiration dates and initiate the renewal process as needed. Gather and submit the required documents and payments to ensure timely renewal of licenses.
- License Management: Maintain accurate and up-to-date records of all licenses and related documentation. Organize electronic and physical filing systems for easy retrieval and reference.
- Compliance Monitoring: Assist in ensuring that the company's operations and practices align with regulatory requirements and standards set by appropriate authorities.
- Reporting: Generate reports and summaries regarding the status of licenses, renewals, and compliance activities for management review.
- Research: Conduct research to stay informed about relevant licensing regulations, changes, and updates that may impact the company's operations.
- Calendar and Schedule Management: Coordinate and manage attorneys' calendars, scheduling appointments, meetings, and other dates, and ensure that all deadlines are met.
- Communication and Correspondence: Assist with communication between legal team members, internal departments, external partners, customers, and stakeholders regarding legal matters and licensing. Answer and direct phone calls, emails, and inquiries, demonstrating professionalism and discretion. Coordinate with regulatory agencies to address any questions or issues related to legal matters, license applications, and renewals.
- Meeting Support: Prepare meeting agendas, presentations, and materials. Attend meetings to take accurate minutes, track action items, and follow up on outstanding tasks.
- Travel Arrangements: Arrange travel accommodations, itineraries, and logistics for legal team members as necessary.
- Billing and Expense Tracking: Assist in tracking legal expenses, processing invoices, and maintaining accurate records for budgeting and reporting purposes.
- Confidentiality and Ethics: Handle sensitive and confidential information with the utmost discretion and professionalism, adhering to ethical standards and maintaining customer and company confidentiality.
- Administrative Support: Provide general administrative assistance, including scanning, faxing, and filing documents. Support the legal team and other executives as assigned with day-to-day tasks to ensure efficient operations.
- Perform other duties as required, requested or assigned.
- This position is located in Alpharetta, GA and is not a remote position.
Qualifications:
- High school diploma or equivalent (Bachelor's degree strongly preferred).
- Proven experience as a secretary or in a similar administrative role, preferably within a legal environment and ideally in cross-functional in-house teams.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Project) and legal document management systems including DocuSign.
- Detail-oriented with exceptional organizational, presentation, and communication skills, both verbal and written (English required, other languages optional but preferred).
- A self-starter with the demonstrated ability to take initiative, proactively identify issues/opportunities, and employ exceptional business judgment and acumen to recommend and execute on resolutions/actions.
- Ability to manage time effectively and work independently.
- Familiarity with legal terminology, processes, and procedures.
- Discretion and understanding of the importance of confidentiality.
- Strong interpersonal skills and a professional demeanor.
- A resourceful, strategic, and data-driven, yet creative, problem solver.
- Ability to organize and manage multiple, and at times competing, priorities and work well under pressure in a fast-paced setting.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional growth and development, including exposure to diverse legal matters.
- Collaborative and supportive work culture.
If you are a motivated individual with a passion for administering licensing, ensuring compliance within a dynamic corporate environment, and supporting legal operations, we encourage you to apply. Join us in our mission to maintain legal excellence and contribute to the success of Cennox.
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