Administrative Coordinator / Accounts Receivable
Aggregate Resource Industries
Location
Springfield, OR | United States
Job description
Join our dynamic team as an Administrative Coordinator! If you thrive in a fast-paced environment and have a passion for providing exceptional customer service, this role could be a great fit for you. This position plays a vital role in our daily operations, managing various administrative tasks including front desk responsibilities, overseeing accounts receivable for our rock quarry sales, and maintaining diligent document control. This position is key in maintaining the effective operation of our organization and delivering exceptional service to our valued customers. Apply now and become a valued member of our successful team!
Schedule: Daily schedules are typically 8:00 am to 5:00 pm.
Work Location: Company headquarters in Springfield, OR
Compensation: $22.00 to 25.00 per hour.
Benefits: Generous benefits package including insurance, 401k with matching, paid time off and more.
QUALIFICATIONS - Education: High school diploma or equivalent.
- Experience : Prior experience in reception, administrative, or accounting roles (2 years preferred).
- Pre-employment drug test: Successful completion of pre-employment drug test, including marijuana screening.
ADDITIONAL SKILLS REQUIRED - Teamwork: Natural ability to maintain positive, cooperative working relationships by working, acting, and communicating with various personalities and people of different backgrounds.
- Organizational Skills: Organized work approach with the ability to adapt and adjust as required to support the needs of multiple projects.
- Communication: Effective communication and customer service skills.
- Assertiveness: Assertive and a self-starter. Ability to learn new concepts quickly, and to stay focused and work without close supervision.
- Attention to Detail: High attention to detail with strong organizational and follow-up skills.
- Technology: Adaptability and enthusiasm for embracing new technology. Must be proficient in Microsoft Suite, Excel, and Outlook.
KEY JOB RESPONSBILITIES Front Office Coordinator Tasks: - Answers and manages incoming phone calls, ensuring effective communication within the organization.
- Greets and assists visitors at the front desk, creating a welcoming atmosphere while insuring they’re directed to the correct department and announced appropriately.
- Handles daily mail efficiently and ensures it reaches the correct recipients.
- Maintains the professional appearance and organization of the office space.
Accounts Receivable Tasks: - Downloads daily rock quarry transactions from remote scale software and uploads to ERP (Vista by Viewpoint).
- Communicates with quarry operators to resolve discrepancies in daily transactions (voiding tickets and correcting mis-keyed entries).
- Processes customer credit applications.
- Prepares and mail invoices for rock sales bi-monthly (1st & 16th of each month).
- Prepares haul vendor invoices for third-party haulers.
- Addresses customer inquiries regarding invoices and account status.
- Assists quarry operators in troubleshooting onsite scale technology and coordinate with technology vendors to resolve issues.
- Records daily deposits in the company’s ERP system (Vista by Viewpoint).
Document Control Tasks: - Collects, processes, and digitally file project documentation.
- Resolves discrepancies in job file reporting through effective communication with equipment operators, project leads, and material vendors.
- Enters job data into Excel and uploads it to the company’s ERP system (Vista by Viewpoint).
- Downloads data from seismographs (specialized instrument measuring ground and air vibrations) and prepare seismogram records.
- Prepares job files for billing.
BENEFITS - Paid Time Off
- Paid Holidays
- Health Insurance We offer health insurance at a cost of $54/month for the employee portion of the basic plan. We also offer buy up plan options that have lower deductibles.
- Vision Insurance We pay 100% of employee premiums
- Dental Insurance We pay 25% of employee premiums
- Flexible Spending Account (FSA)Employees are given the option to contribute a portion of their earnings, pre-tax, into a Flexible Spending Account (FSA). They can use the funds contributed to their account to pay for qualified medical or dependent care expenses that are not covered by insurance.
- Voluntary Insurance We offer a voluntary insurance program for Critical Illness, Accident Protection, Short-Term Disability and Life Insurance.
- Employee Assistance Program (EAP)With this benefit program, employees and members of their household can receive free, confidential counseling services to help work through both personal and professional issues.
- 401k We match 100% of the first 3% of your salary that employees contribute, and 50% of the amount that exceeds 3%, up to 5% of their annual earnings. In addition, ARI may make a profit-sharing contribution to employees' 401k accounts at the end of the plan year.
Job tags
Salary
