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Location

Fort Collins, CO | United States

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Job description

Classification Title

Temporary Hourly

Employment Category

Temporary

Is this an Hourly position?

Yes

Work Hours/Week

30-40

Overtime Eligible?

Yes

Position Location

Fort Collins, CO 80523

Does this position qualify for hybrid or remote work?

No

Description of Work Unit

The College of Business at Colorado State University is an AACSB-accredited business school that enrolls more than 5,000 undergraduate and graduate students in on-campus and online programs annually. Our 8 centers of excellence connect students with industry experts, offering opportunities to expand their networks and engage in experiential learning.

We are a purpose-driven community consistently seeking to achieve our mission of transforming lives and improving the world around us through business education, scholarly research and community engagement. Our vision is to build a nationally recognized College that provides access to an exceptional business education to all those who want to learn, excels in research that advances our understanding of the world and leverages the power of business to make our world a better place.

The Music Business Program delivers academic educational programs (e.g., music business certificate) available to all undergraduates at CSU to familiarize them with the business of music, and prepare them for internships and jobs across music-related industries. The program may expand to include programs for music professionals in the community who require a knowledge of business to be successful.

Search Contact Email

[email protected]

Position Summary

This position is responsible for supporting critical administrative processes to ensure smooth operations. Efforts include managing access and requests to the Director’s schedule, providing daily schedules to the Director, considering schedule availability and priorities, tracking budgets, working with COB fiscal operations to ensure fiscal processes are followed; coordination of meetings; ensuring accurate and timely processing of administrative paperwork; and general support of music business program administrative needs.


This position requires strong organization, ability to prioritize, and multi-task, ability to work effectively with executives and diverse stakeholders with a deep attention to detail. This role reports to the Director of Music Business with a dotted line to the Fiscal Operations Manager and will be essential to enable the Director to focus on college-wide priorities and strategic initiatives while ensuring things stay on track. This position is a full-time 9-month position with a nine month term, renewable contingent upon available funding, continued business needs, and satisfactory performance in the role.

Position Minimum Qualifications

Superior organizational skills.

Excellent written and verbal communication skills.
Demonstrated ability to organize, prioritize, and meet deadlines for self, department and Director.
Ability to effectively coordinate with many diverse stakeholders.
Demonstrated exceptional interpersonal skills.
Demonstrated ability to prioritize tasks and independently seek solutions to problems.

Budget and account oversight experience or similar qualifying experience.

Preferred Qualifications

Moderate MS Word, Excel, TEAMS, ZOOM, PowerPoint & Financial Software skills.
Experience working directly for a senior leader or executive.
Experience working in the music, entertainment, hospitality, or other fast-paced industry.
Ability to maintain confidentiality and deal with sensitive information.
Experience managing multiple projects and calendars.

Posting Details

Working Title

Administrative Assistant – Music Business

Posting Number

202400140T

Department

College of Business (Dean's Office)

Salary Range

$14.42 - $15.00

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• For detailed benefit plan information for eligible employees, visit and .
• For the total value of CSU benefits in addition to wages, visit .
• For more information about why Fort Collins is consistently ranked in the top cities to live in, visit .

Close Date

02/18/2024

Special Instructions to Applicants

Email resume and cover letter to [email protected] .


References will not be contacted without prior notification to applicant.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.


The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .


The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .


The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .


Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Job Duties

Job Duty Category

Program Operations Support

Duty/Responsibility

• Responsible for the general operational procedures and processes for the Music Business Program.

• Ensures proper procedures and processes are being followed and assist in these.

• Prepare travel arrangements and related reimbursements for faculty, visitors, and other relevant constituents.

• Serve as the primary initial contact for internal and external stakeholders. Welcome and assist visitors, answer telephone to include obtaining and providing information.

• Work to gather information related to course scheduling, textbook orders and exam scheduling and other faculty and department needs.

• Determine classroom needs and notify facilities personnel of such needs.

• Prepare and process paperwork for hiring and paying part-time faculty and other program positions.

• Create positions and prepare paperwork for hiring and paying student hourly employees.

• Schedule and coordinate events and/or meetings, including calendar invites, logistics, agendas, travel, reservations, payments, food ordering, vendors and other event needs. Coordinate with central and COB offices when required.

• Develop and coordinate team organizational processes.

• Conduct research on processes and procedures, report information back to relevant unit members, document information found in an easy to retrieve manner, and prepare documents as needed.

• Coordinate team-wide efforts, ensure deadlines are met, and complete research to ensure the proper processes are followed.

• Develop unit specific onboarding processes for new hires and orient new team members.

• Document and operationalize overall administrative processes, including student resourcing and oversight.

• Engage in appropriate program meetings and identifying efforts needed to accomplish goals and meet deadlines.

• Prepare meeting agendas, meeting notes, and manage and enforce team administrative processes.

• Work with relevant departments to plan, schedule, and host program activities with external and other stakeholders. These events include advisory board meetings, alumni events, firm recruiting events, guest speakers, student orientation and other events.

• Update and maintain position desk manual.

• Other duties as assigned or delegated by director or assistant director.

Percentage Of Time

50

Job Duty Category

Calendar and Communications Management

Duty/Responsibility

• Act as an administrative assistant to the Director of the Music Business Program for general operational needs.

• Manage Director’s schedule and respond to and prioritize email responses.

• Manage Director and/or team meeting requests to ensure a balance of priorities and Director/team capacity.

• Coordinate and schedule meetings for Director as needed.

• Provides Director with a long-term, as well as daily and weekly view of current and incoming requests and priorities.

• Provide reminders regarding upcoming deadlines or items that need the Director’s attention.

Percentage Of Time

25

Job Duty Category

Account Monitoring and Reconciliation

Duty/Responsibility

• Reviews accounts monthly with Department Chair and receives sign off on the accuracy of the accounts.

• Monitor department P-card holder purchases to assure compliance with P-card regulations, determine and reallocate expenditures to appropriate accounts and maintain records of activities for audit purposes. Prepare authorized business function forms.

• Monitor and manage budgets and accounts by reviewing all transactions verifying funding, coding, signatures, availability of funds, and proper application of regulations.

• Initiate necessary changes and adjustments to funds by taking proper action in Kuali financial system to correct any errors.

• Prepare the appropriated Kuali documents such as general error correction, distribution of income, transfer of funds, etc. to record the transactions.

• Make requested purchases in accordance with fiscal rules and processing guidelines.

• Attend College FAST meetings.

Percentage Of Time

25

References

Minimum References Required

3

Maximum References Required

3

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Job tags

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