Maricopa Community Colleges
Location
Chandler, AZ | United States
Job description
Administrative Specialist Sr Location Chandler, AZ :
$18.56 $24.13/per hour DOE
110
M-F 7:00am to 3:30pm
M-F 6:30am to 5:00pm (Summer)
Evening/weekends may be required
May be eligable for shift differential
12 Months
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
This role provides a full range of administrative support to the management team and staff of Facilities Services at CGCC. Tasks (both general and confidential) will include general administrative tasks including, but not limited to, correspondence, telephone, scheduling, work order system management, budget and procurement, vendor management, general inventory, project research, facilitates reporting (development and presentation) and maintenance scheduling. The role is varied and broad in all that it encompasses.
40% - Prepares and/or edits departmental narrative or statistical reports, procurement ledgers and requisitions including reconciling vouchers, presentations, schedules, handbooks and promotional materials; processes and monitors FMS requests and reports for various services, programs, supplies, mail, activities, official functions, etc.; maintains office supplies and equipment
30% - Assists with projects and activities, such as work request processing, staffing schedules, project evaluations and meetings; participates with staff in planning departmental activities; arranges meetings and (maintenance and non-maintenance) materials acquisition for staff, acts as liaison with other College and District departments and outside organizations 10% - Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures regarding the College and Administrative Office; takes minutes for facilities and college meetings; provides research on special projects
10% - Assists with maintenance programming and planning associated with systems (Routine, Planned, Preventative, Emergency)
10% - Attends departmental, college and/or district meetings/training; performs other related duties as assigned
Associate's Degree from a regionally accredited institution and (2 years) two years of full time equivalent experience in an administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
High school diploma/ GED and (4 years) four years of full time equivalent experience in an administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
AND
Drivers License will be required .
1. Proficient familiarity with work request processing and review of work report compilation for adherence to SOP.
2. Highly skilled in Procurement processes, including requisitions, reconciliation of vouchers, associated procurement policy and budget management.
3. High degree of campus operational knowledge for acquisition and distribution of information to assist in management of operational needs and emergency procedures and situations.
4. Highly skilled in District and College Policies and Procedures related to department operation.
5. Service oriented mentality and presentation in dealing with in-house staff and campus community user groups.
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Apply on or before February 1, 2024 to be considered.
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
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