Brandeis University
Location
Waltham, MA | United States
Job description
Brandeis University is delighted to announce a career opportunity as Supervisor, Buiding Trades. This position is responsible for complete oversight, supervision, planning, and coordination of the daily work of 11 staff members; including (2) carpenters, (2) locksmiths, and (7) general maintenance technicians (GMT) working on all University's campus buildings; 24 hours, 7 days a week. Utilizing a combination of employees and contractors, this person will oversee the maintenance and repair of building structures. Work includes, but is not limited to; general interior repairs and upkeep; doors, locks, openers, and keys; repairs and maintenance of building envelope systems including roof, glass, and masonry; and maintenance of elevators and ADA lifts and ramps. This position also oversees the mechanical key systems and tracking of all University building keys through key management software. Provides input on capital, renovation, and general repair projects to ensure code compliance and adherence to established Brandeis standards. Will have oversight of small project planning and execution, in conjunction with the Brandeis Capital Programs team. Responsible for extensive coordination and communication with faculty and staff throughout campus to ensure smooth operation of and maintenance for all above building systems.
Essential Functions
Supervise  - 30%
Plans, assigns, and supervises the daily work of 11 building trade staff members and various contractors in the repair, operation, and maintenance of buildings, including ceilings, floors, roofs, walls, stairways, doors, windows, door hardware, locks, millwork, and masonry. Uses CMMS (Maximo) to assign, process and analyze daily work orders. Responds to emergency calls or issues, either directly or through the assignment and management of other staff. Mentor team members to enhance their skills and performance. Conduct regular inspections to assess the quality of work and identify areas for improvement. Creates standards for building trades portfolios and ensures they are followed. Upholds all Union Contract agreements and ensures staff does the same. Assist other Supervisors with Staff as needed.
Work Prioritization/Assignments - Â 30%
Leads, prioritizes, and oversees all aspects of Building Trades operation and maintenance work. Manage and ensure that all work is completed efficiently and to high-quality standards throughout campus with their staff and contractors. Ensures staff and contractors follow Brandeisâ™ Processes and procedures. Create and review reports within the CMMS to monitor and track customer service key performance indicators (KPIs). In conjunction, with the Capital Programs team, plans, coordinates, and oversees small projects around campus. (These are, but not exclusively, building trade-related upgrades, minor classroom or office improvements, or small renovations done by contractors). Maintains electronic records and files, and processes weekly payroll and other required administrative or financial paperwork. Assist other Supervisors with work as needed.
Budget and Contract Management - 20%
Responsible for tracking Building Envelope budget within larger Facilities Operating Budget. Negotiates and oversees all service and maintenance contracts related to elevators, ADA lifts ramps and doors, glass, masonry, flooring, carpentry, painting, keys, roofs, etc. Coordinates all periodic inspections required by local, state, and other governmental authorities, and maintains all files and documents related to elevators, building codes, and lodging. Development and implementation of short- and long-term work plans and schedules for recurrent and preventive maintenance programs for building envelope systems and all aspects.
Customer Service - Â 20%
Maintains strong working relationships with all University partners, including Public Safety, Campus Planning & Operations, faculty, students, other community members, providing appropriate communication and customer service in accordance with established departmental expectations. Maintains accurate records of work orders, project timelines, and expenses. Keeps management, along with faculty and staff customers constantly updated and informed on ongoing work in a timely manner. Coordinate with other departments and stakeholders to ensure smooth project execution with minimal impact on research and teaching missions. Communicates with State and City Officials with regard to building license and permit matters.
Must be physically able to perform all of the essential duties of the position as set forth in this Position Description, including but not limited to the following:
The Building Trades Supervisor will primarily work on-site in various indoor and outdoor settings, including construction sites, lab facilities, and office and classroom environments.
It is expected that approximately 50% of time will be in the office and 50% be on job sites/work throughout campus.
The position may require occasional work outside of regular business hours to accommodate project needs or emergencies.
Observe safety rules at all times
Read, write, understand and carry out oral and written instructions in English
Work on ladders and scaffolds, and in bucket trucks, pits and manholes
Manually lift up to 60 pounds (heavier material or equipment is lifted using other methods)
Drive a University vehicle
8+ years Mass State Construction Supervisors License preferred.
Minimum of five years trades supervisory experience in an operational or construction (superintendent) setting. Prefer experience in both.
Experience in higher education is a plus.
Demonstrated knowledge of MA building codes, regulations, and safety standards to ensure compliance with local, state and federal code and permitting regulations.
Excellent people and communications skills
Familiarity with construction equipment and tools.
Solid understanding of email, spreadsheet and project software; ability to verbally and electronically communicate with a broad array of demanding faculty and staff.Â
Must be able to develop and maintain positive and productive working relationships in a higher education environment.
Ability to read and interpret blueprints, schematics, and technical drawings. Flexibility to adapt to changing priorities and deadlines
Proven experience in construction supervision and project management.
Strong leadership and interpersonal skills.
Excellent communication and problem-solving abilities.
Knowledge of building codes, regulations, and safety standards.
Proficiency in Microsoft Office Suite and project management software.Â
Flexibility to adapt to changing priorities and deadlines.
High attention to detail and organizational skills.
Sufficient knowledge of HVAC, electrical and plumbing in order to assist those trades in making minor repairs and adjustments
Valid and current Massachusetts Driverâ™s License
About Brandeis University
As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th ... e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.
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